Employee Self-Service
GWeb Information
GWeb Information System (GWeb) provides 24/7 self-service secured access for staff, faculty, and students to view current and historical employee information including current and past jobs. You are able to update personal and tax withholding information. Please note that you are only able to change state withholding information for VA, MD and DC on GWeb at this time. All other state forms can be found under Payroll Forms. Below are detailed instructions on how to update available self-service options.
If you encounter problems trying to access GWeb, please contact the Division of Information Technology Support Center at 202-994-4948.
Self-Service Options
- Accessing Your Pay Stub
If you sign up for Direct Deposit, you will receive an email notification 2-3 days prior to your pay date to view your pay statement in GWeb. Your electronic Pay Stub provides all earnings and deduction information on current and past paychecks. This is an easy, convenient, and secure way to access your pay history. You can use these Accessing Your Pay Stub Instructions to view your Pay Stubs.
- Access Paystub after leaving GW
After leaving GW, you can use these Accessing Your Pay Stub After Leaving GW Instructions to view your Pay Stubs.
- Address(es)
Keep your addresses current by using the Address Update Instructions.
Specific W4 Address Update Instructions will help you update your W4 address. Please note that updating your W4 address does not update your State Withholding Information.
- Direct Deposit
We recommend all employees enroll in direct deposit. You can allocate your pay in multiple accounts using fixed or percentage based amounts. You must set up a Proposed Pay Distribution and an Accounts Payable Deposit. Use these instructions to set up or deactivate direct deposit accounts:
- Federal Taxes
Employees who are not U.S. residents for tax purposes should contact the university’s tax department prior to completing tax withholding forms. Please visit the tax department website for their contact and general information.
Federal Taxes:
- To initially set up or update your Federal Tax Withholding, you can use the Federal Withholding Update Instructions if your I-9 is complete.
- You can renew your Federal Withholding Tax Exemption with the Renewing Federal Withholding Tax Exemption Instructions.
W-4 Instructions:
- You can find line by line instructions (PDF) to complete a Form W-4 on the Payroll Services website.
- State Taxes
Employees who are not U.S. residents for tax purposes should contact the university’s tax department prior to completing tax withholding forms. Please visit the tax department website for their contact and general information.
The levy of income tax in the tri-state area is based on the location of residence rather than on place (or source) of income received. For example residents of Maryland (MD) and Virginia (VA) who work in DC need to pay only taxes to MD and VA, respectively. Please visit the State Income Tax section of the Tax Department website for more information. You can also contact state taxpayer assistance help lines for more detailed information.
State Taxes (VA-MD-DC):
- Your initial State Withholding for Virginia, Maryland, and DC can be set up using the VA-MD-DC Initial State Withholding set up Instructions.
- You can update your State Withholding with the VA-MD-DC Update State Tax Withholding Instructions.
- If your state of residence has changed, please follow the Changing Residency- State Withholding Instructions.
- You can renew your State Withholding Tax Exemption for VA or MD with the VA-MD State Exemption Renewal Instructions. DC does not require renewal of exemption.
- Form W-2
The Consent for Electronic Form W-2 Instructions allow you to consent to receive an electronic W2 in GWeb. For 2023, you will also consent in Equifax if you use their system in addition to or in place of GWeb.
Use the GWeb View/Save/Print W-2 Instructions to obtain a printer-friendly copy of your W-2 for 2023 and years prior.
Visit the Form W-2 page for more instructions and information.
- Job and Salary History
You can view your Current and Past Jobs in the Employee Dashboard Job Summary section.
- Work Location
Employees are being asked to please review, update (if necessary) and confirm your W-4 and work location* addresses in GWeb.
An accurate work location address ensures that you are eligible for applicable benefits in the state where you work and appropriate state tax is being withheld from your paycheck.
Work location is where you physically work 50% or more of the time.
Please visit the Confirming/Updating Work Location (PDF) for instructions.