Time Entry and Reviewing Time Card

The university is required by law to pay all non-exempt employees on an hourly basis, even though they have a standard schedule and normally work a standard number of hours.  Non-exempt employees are required to clock in/out using the university’s Time Reporting System for both primary and secondary jobs. Clocking into the correct job is essential to being paid correctly.  

 

Phone Time Stamp Entry

Primary Job Clocking

  1. You must use a phone designated by your department. To access the Time Reporting System, dial 202-994-2274 (4-2274).
  2. The system will respond, "Please enter your employee number followed by the pound key".
  3. Enter the eight digits following the 'G' of your GWid number.
  4. The system will respond with the following menu options, enter the appropriate clock code.
  • To record a time stamp press - 1
  • To clock out for (All Jobs) - 1
  • To do a labor account transfer (Secondary Job) press - 2
  • To cancel a meal deduction press - 5
  • To end the call press - 0

 

Secondary Job Clocking (Bi-weekly and Monthly paid employees with a secondary bi-weekly position)

  1. To record your arrival at your secondary job select menu option '2'.
  2. The system will respond "Enter your 6 digit Banner Org. followed by the # key" followed by "Enter your 8 digit position number followed by the # key".  The voice prompt will provide the time.  Enter 0 to end the call.
    • When entering a secondary position that starts with a letter ‘A’ or ‘B’ change the letter to a number ‘7’. Example: If the position is A12345 enter in 712345 at the phone.
  3. To clock out for (All Jobs) select menu option '1'.

 

Mobile Time Stamp

  1. You can access the UKG Workforce Central app using your organization’s server, however, you must be granted access. Please review and accept the Workforce Mobile User Agreement and obtain the server name.

  2. Log into Mobile App once downloaded.  Instructions on using the mobile app can be found on the Payroll Services website on our TRS Instructions page. Contact [email protected] if you experience issues.

  3. Select the 'punch' button to Record Time Stamp button. 

  4. The system records the current time and location and displays the recorded time near the top of the app.

  5. You may now log off or view your timecard.

 

PC Time Entry & Viewing Your Timecard

  1. Access the Time Reporting System using the TRS link - (http://go.gwu.edu/TRS). Written instructions and video instructions have been provided to support you. 

  2. Log into TRS using Single Sign-On.  If you are not already signed into the Single Sign-On you will be prompted for your GW email address and password. Contact [email protected] if you experience issues.

  3. In the Time Stamp workspace click the Record Time Stamp button. 

  4. The system records the current time and displays the recorded time near the top of the workspace.

  5. You may now log off or view your timecard.

 

Viewing Your Timecard

  1. Access the Time Reporting System using the TRS link - (http://go.gwu.edu/TRS). Written instructions and video instructions have been provided to support you.  

  2. Log into TRS using Single Sign-On.  If you are not already signed into the Single Sign-On you will be prompted for your GW email address and password. Contact [email protected] if you experience issues.

  3. In the workspace area click the View Timecard button. 

  4. The system will display your timecard for the current pay period. You may also choose to view prior pay periods.

  5. Log-off when finished viewing your timecard.

 

Correcting Errors

If you forget to clock in/out or make an error, it is your responsibility to notify your supervisor. The failure to timely notify your supervisor may cause your pay to be incorrect.

Who to contact with questions

TRS Administrator at 571-553-4277 or [email protected].