Recognition and Positive Vibes

Day-to-Day Recognition

By providing genuine, informal expressions of appreciation, day-to-day recognition has the greatest ability to impact employee performance. It is typically low- or no-cost, often intangible, and helps peers and managers communicate gratitude. These can include thank you notes, certificates that employees give to one another, and verbal praise.

Day-to-day recognition can create a great place to work by establishing higher levels of employee motivation, engagement, and retention throughout your immediate workplace and the university.

Employee Recognition Profile (PDF)

Not all employees like to be recognized in the same way. A good starting point is to have your staff complete the Employee Recognition Profile to learn more about how they like to be recognized for their good work.

The Power of “Thank You”

A simple “thank you” or “great job” can be one of the most meaningful forms of recognition, yet basic praise is often overlooked or too vague to be effective. Follow these straightforward steps to make sure that your praise is truly meaningful:

• Thank the person by name.

• Specifically state what they did that is being recognized. It is vital to be specific because it identifies and reinforces the desired behavior.

• Explain how the behavior made you feel (assuming you felt some pride or respect for their accomplishment!).

• Point out the value added to the team or organization by the behavior.

• Thank the person again by name for their contribution.

Day-to-Day Recognition Ideas

• Certificate of appreciation (PPT)

• Hand written thank you cards

• Submit a Positive Vibe

• Personalized sticky notes

• Recognition Print & Post Cards (PDF) - fun cut-out cards you can send to colleagues to express appreciation

• Bring in breakfast (bagels, doughnuts, muffins, etc.)

• Start staff meetings with recognition of recent tasks completed

• Show you care about what's important to your employees

• Send an email to your boss praising an employee (CC the employee)

• Keep a recognition box in your office for all employees to recognize their co-workers for a job well done

Informal Recognition

Informal recognition focuses primarily on performance achievements, goal accomplishments, and other milestones by individuals or teams. It provides an atmosphere of continuous and spontaneous praising and rewards. It may occur monthly or quarterly and impact fewer employees than Day-to-Day recognition. The types of contributions that might be recognized in informal programs are:

• Staying late to help someone prepare a presentation for the next day.

• Volunteering to cover for a co-worker who is out sick.

• Going out of your way to help boost morale or create a positive, inclusive work environment.

• Exceeding expectations for a goal or milestone in a long-term collaborative project.

• Implementing a business process improvement idea.

Employee Recognition Profile

Not all employees like to be recognized in the same way. A good starting point is to have your staff complete the Employee Recognition Profile (PDF) to learn more about how they like to be recognized for their good work.

On the Spot Recognition & Rewards

On the Spot Awards are delivered at the time of achievement. These acknowledgments provide praise for contributions when the desired behavior occurs. This type of recognition can be given to individuals, teams, or work groups. They may come in the form of candy, flowers, lunches, group events or outings, movie tickets, etc. These awards should not exceed a value of $100 per individual per year. Make sure you are familiar with the GW Policy on the Taxation of Gifts, Prizes and Awards to Employees (PDF).

Positive Vibes

Publicly thank, congratulate, or recognize a GW colleague on either a job well done or a special occasion. Positive Vibes peer to peer recognition can be used by employees and managers to recognize and appreciate each other. This is a great nonmaterial recognition vehicle.

• Submit a Positive Vibe

Other Informal Recognition Ideas

There are many great no-cost and low-cost ways to give recognition. The Recognition Profile should be used to find out employees preferred ways to be recognized.

• Write a letter/email of praise recognizing specific contributions and accomplishments. Send a copy to senior management and the employee’s personnel file.

• Allow employees to leave early or take a long lunch.

• Support “flex-friendly” schedules

• If you have a department newsletter, publish a “kudos” column and ask for nominations throughout the department.

• Encourage and recognize staff who pursue continuing education.

• Establish a place to display memos, posters, photos, and so on to recognize progress towards goals and thank individual employees for their help.

• Send handwritten thank-you cards to employees who go the extra mile. Optional: include a set of movie tickets or a chocolate bar (based on preferences).

• Give Certificates of Appreciation or Recognition (PPT) highlighting what they did.

• Hold informal retreats to foster communication and set goals.

• Bake/bring a gift (cookies, bread, etc.) for an outstanding employee or team.

• Encourage and allow employees to attend university events.

• Plan a surprise achievement celebration for an employee or a group of employees.

Formal Recognition Programs

Formal recognition is different from informal and day-to-day recognition in that it is typically supported by a defined structure and process. GW’s formal recognition programs foster a sense of unity and promote institutional goals and values across departmental divisions.

Faculty, Staff, & Students

Multicultural Student Service Center - Martin Luther King Jr. Award

The MLK Award is the highest honor someone can achieve in recognition of service within the GW community. Students and staff member are recognized for their contributions to the GW and D.C. communities with the university’s Martin Luther King, Jr. Award.

Student Activity Center - Excellence in Student Life Awards

This recognition program is presented by the Dean of Student Consortium, Hallmark Events and honors individuals, student organizations, and university employees whose efforts have enhanced the university and student life at GW. Offices from across campus come together to present over 20 awards during GW's largest celebration of excellence. One of the awards is the Wall of Fame, which is dedicated to the men and women who, as students, staff, and faculty, provide leadership and service and contribute to the quality of student life at the university.

Faculty & Staff Only

Proud to be GW Festival

This HRMD-sponsored event recognizes all faculty and staff for their contributions to strengthening our academic excellence and making to make GW a great place to work.

GW Holiday Party

The GW Holiday Party is an opportunity for faculty and staff to come together and enjoy each other’s company while celebrating the holiday season. The holiday party is planned and executed by an all-volunteer committee. This committee plans the decorations, promotes the party, selects the menu, organizes the popular door prizes, and also organizes charitable initiatives such as the blood drive, Toys for Tots, Give a Gift, and the GW Faculty/Staff Campaign Fund.

Staff Only

Career Milestone Awards

The annual Career Milestones Celebration honors those who have achieved milestones (every five years of service at GW). During their anniversary month, employees receive a yearbook, an acrylic numeral commemorating their years of service, and a recognition gift of their choice.

In December, recipients from the past calendar year are invited to celebrate their milestones together. All employees celebrating anniversaries in 5-year increments will be invited to a reception style event.

For questions about this year's Career Milestones Celebration, please email us at [email protected].

Upon request, employees who achieve a Career Milestone (of 20, 25, 30, 35, 40, or 45 years) and retire before the occurrence of the Career Milestones event, will be eligible to receive their gift. To request a gift, please call Brenda Singletary at 202-994-6551.

Recognition Resources

These resources provide guidelines as well as ideas and materials for recognition.

• Recognition Profile (PDF) - find out what is meaningful to your employees

• Do’s and Don’ts of Recognition (PDF)

• Certificate of Appreciation templates (PPT)

• Positive Vibes - a way to publicly thank, congratulate, or recognize a GW colleague on a job well done or a special occasion.