Research Administration

Career Path Tree GraphicEmployees are responsible for providing administrative support and direction to research units. Tasks include administering awards, grants and contracts; ensuring compliance and providing oversight; developing and preserving intellectual property rights and administering programs.

 

All Functions

Employees in this subfamily are responsible for providing administrative support and direction to research units. Tasks include administering awards, grants and contracts; ensuring compliance and providing oversight; developing and preserving intellectual property rights; and administering programs.

    N/A - (E4)
Vice President, Research (E3)
Associate Vice President, Research (E2)
N/A - (IC5) N/A - (E1)
N/A - (IC4) N/A - (M4)
N/A - (IC3) N/A - (M3)
N/A - (IC2) N/A - (M2)
N/A - (IC1) N/A - (M1)
  N/A - (SS3)  
N/A - (SS2)
N/A - (SS1)

 

Grants/Contracts Accounting

Employees in this subfamily are responsible for post-award accounting of grants and contracts. Key responsibilities include providing policy and procedure interpretation to academic departments and assisting in preparation of reports to federal and sponsoring agencies. Employees handle invoicing, financial analysis and financial reporting to funding agencies (internal and external), and award close-out functions. Tasks include performing audits to ensure compliance with appropriate agency guidelines and regulations.

    N/A - (E4)
N/A - (E3)
N/A - (E2)
N/A - (IC5) N/A - (E1)
Grants/Contracts Accountant III (IC4) Director, Grants/Contracts Accounting (M4)
Grants/Contracts Accountant II (IC3) Associate Director, Grants/Contracts Accounting (M3)
Grants/Contracts Accountant I (IC2) Manager, Grants/Contracts Accounting (M2)
Grants/Contracts Accounting Coordinator (IC1) N/A - (M1)
  N/A - (SS3)  
N/A - (SS2)
N/A - (SS1)

 

Multiple Functions

Employees in this subfamily are responsible for managing multiple functions or sub-families within the job family, typically reserved for senior leadership positions with oversight and responsibility for a large organization with a division.

    N/A - (E4)
N/A - (E3)
N/A - (E2)
N/A - (IC5) N/A - (E1)
N/A - (IC4) Director, Sponsored Projects (M4)
N/A - (IC3) N/A - (M3)
N/A - (IC2) N/A - (M2)
N/A - (IC1) N/A - (M1)
  N/A - (SS3)  
N/A - (SS2)
N/A - (SS1)

 

Research Compliance

Employees in this subfamily are responsible for providing oversight for activities related to research on human and animal subjects. Key responsibilities include preventing and investigating conflict of interest cases. Employees review research protocols for use in specific fields, write and review new protocols, and ensure compliance with federal, state and university mandated laws, regulations and policies.

    N/A - (E4)
N/A - (E3)
Top Research Compliance Officer (E2)
N/A - (IC5) N/A - (E1)
Research Compliance Specialist II (IC4) N/A - (M4)
N/A - (IC3) Director, Institutional Review Board (M3)
Research Compliance Specialist I (IC2) Manager, Research Compliance (M2)
Research Compliance Associate (IC1) N/A - (M1)
  N/A - (SS3)  
N/A - (SS2)
N/A - (SS1)

 

Research Enhancement

Employees in this subfamily are responsible for administration of all aspects of sponsored projects, including pre-award, acceptance, award, policy making, coordination with centers and institutes, and federal and non-funding agencies.

    N/A - (E4)
N/A - (E3)
N/A - (E2)
N/A - (IC5) N/A - (E1)
N/A - (IC4) N/A - (M4)
Research Enhancement Specialist (IC3) N/A - (M3)
Research Enhancement Associate (IC2) N/A - (M2)
N/A - (IC1) N/A - (M1)
  N/A - (SS3)  
N/A - (SS2)
N/A - (SS1)

 

Research Program Administration

Employees in this subfamily are responsible for supporting and managing the administrative aspects of research programs and/or projects at the university within a school. This may include advanced support for finance and award, including subcontractor management, document management, proposals and grant writing support, presentations, budgeting, expense management, and other general research administration duties. This is not an administrative support subfamily.

    N/A - (E4)
N/A - (E3)
N/A - (E2)
N/A - (IC5) Assistant Vice President, Research Administration (E1)
N/A - (IC4) Director, Research Programs (M4)
Research Program Manager (IC3) N/A - (M3)
Research Program Associate (IC2) Manager, Research Programs (M2)
School Research Administrator (IC1) N/A - (M1)
  N/A - (SS3)  
Research Program Assistant (SS2)
N/A - (SS1)

 

Sponsored Projects

Employees in this subfamily are responsible for managing sponsored projects from initial concept through award management. These positions are the signature authority binding the university, and directing the authorization and transmittal of all proposals to federal, state, and private funding agencies. Key responsibilities include development, negotiations, award set-up, award management, and reporting directly to the sponsor. Additional duties include protecting the university through assurance that proposals and awards are compliant with federal, state, agency, and university policies of grants and contracts, and managing the review of grant and contract award terms and conditions. These positions are within the central division of the Office of the Vice President for Research and work closely with peers within the schools.

    N/A - (E4)
N/A - (E3)
N/A - (E2)
N/A - (IC5) N/A - (E1)
Sponsored Projects Officer (IC4) N/A - (M4)
Sponsored Projects Analyst (IC3) Associate Director, Sponsored Projects (M3)
Sponsored Projects Administrator (IC2) Assistant Director, Sponsored Projects (M2)
Sponsored Projects Associate (IC1) Manager, Sponsored Projects (M1)
  N/A - (SS3)  
Sponsored Projects Coordinator (SS2)
Sponsored Projects Assistant (SS1)

 

Technology Transfer

Employees in this subfamily are responsible for preserving the intellectual property rights of the owners of any of the intangible assets or technologies developed at the university.

    N/A - (E4)
N/A - (E3)
N/A - (E2)
N/A - (IC5) Top Technology Transfer Officer (E1)
Licensing Associate II (IC4) N/A - (M4)
Licensing Associate I (IC3) N/A - (M3)
N/A - (IC2) N/A - (M2)
N/A - (IC1) N/A - (M1)
  N/A - (SS3)  
N/A - (SS2)
N/A - (SS1)

 

 

  • Executive (E): Top university executives and heads of key job families and subfamilies, has an enterprise-wide scope.
  • Manager (M): Managers and supervisors in charge of tactical and operational teams of two or more individuals and responsible for managing a department / function.
  • Individual Contributor (IC): Non-supervisory staff with learned knowledge where discretion and independent judgment are critical job functions.
  • Service & Support (SS): Staff whose primary duties are routine, service-focused, or a craft or skilled trade.