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Open Enrollment Events

  The 2024 Open Enrollment period that took place
        from October 9 - 27, 2023 has closed.

 

The annual Open Enrollment period is a time of opportunity. As you review the 2024 benefit programs and changes, you are welcome to include your family in the planning process, if applicable.

Several resources and information sessions are made available to you during the weeks leading up to and during Open Enrollment. We encourage you to attend our in-person fests, virtual webinars and make a 1:1 appointment to ask questions as you choose plan(s) and benefits that are the best fit for you and your family.

How to Pick a Medical Plan Webinar Hosted by UnitedHealthcare

This virtual seminar provides an overview of the university’s medical plans, including comparisons of the GW PPO and GW HSP, and will close with a Q&A session. Learn more about your options to help you choose the best plan for you and your family this Open Enrollment season.

Virtual Coffee Chat with Benefits

Join Benefits for an upcoming virtual coffee and chat session as we provide an overview of your 2024 benefit offerings including our new vendor partners and benefit programs, introduce our re-imagined Open Enrollment Guide and enrollment deadlines, highlight important features of the GW Benefits enrollment system and recap well-being programs available to you and your family.

Grab a coffee on us! Register via the links below for a chance to be entered to win a coffee gift card raffle.*

Faculty and Staff Sessions

Postdoc Session

*Value of winnings is taxable and will be included in employee’s payroll.

New! In-Person October OE Fests and Virtual Webinars

Join us for our re-imagined in-person fests* held during October. Meet GW’s benefits vendor partners, ask questions, receive assistance with the enrollment process, and participate in activities such as our first annual Open Enrollment scavenger hunt, photo booth, yoga retreat, massages, and pop-up dental clinic services.

  On The Hunt

Gather your colleagues and team up to tackle the first annual Open Enrollment Fest Scavenger Hunt! Collect answers and gather information to enter to win one of our themed OE gift bundles.

  Photo Op

When you come to the OE Fest, you’ll snag a limited-edition OE 2024 pin. Grab your pin and make a stop in the OE photo booth with your pin to share you’ve enrolled in your 2024 benefits! Tag GW Benefits and enter for  a chance to win an OE Fest themed gift bundle!

VSTC Fest Photos

Foggy Bottom Fest Photos

  Pop-Up

Onsite Dental Clinic – Foggy Bottom, October 12th – Short on time but need to brush up on your dental care? Join us for this pilot opportunity with Onsite Dental. Bring your dental insurance details and complete the easy online registration to grab an appointment to tackle preventive or basic care on campus! Note: Onsite Dental is in-network for all three of GW’s dental plans via Aetna.

Flu and COVID Vaccine Clinics - in partnership with the Medical Faculty Associates (MFA),  vaccination clinics will be held at the Foggy Bottom Campus and Virginia Science and Technology Campus (VSTC) on the days of the 2024 Open Enrollment Fests as well as several other dates throughout October and November.

Sign up for a vaccine appointment via the links below and complete the consent form.

•Foggy Bottom Campus Clinic

•Virginia Science and Technology Campus Clinic

Reminder: All clinic participants will need to bring their signed consent form and present their insurance card at the time they receive their vaccine. GW faculty/staff enrolled on a GW medical plan, please show your CVS Caremark ID card.  Postdocs enrolled in the GW Postdoc PPO, please show your UHC ID card.

Please contact [email protected] with any questions.

   Yoga Retreat

Unroll your yoga mat* and let's practice together! Yoga is a simple and relaxing way of improving and maintaining your physical and mental health. Join us for an in-person all levels class focused on building strength, increasing mobility, restoring balance, developing flexibility, and releasing muscle tension through slow flow movement and breath work. Namaste

VSTC Fest In-Person Yoga Class with The Fitness Equation

Tuesday, October 10, 2023 | 10:30am - 11:30am ET

Foggy Bottom Fest In-Person Yoga Class with Lerner Health &  Wellness Center

Monday, October 23, 2023 | 1:45pm - 2:45pm ET

*Please bring your own yoga mat for class if possible. Limited class spots are available on each date.

  Complimentary Massages

Fest attendees can enjoy free seated massages at Foggy Bottom and Virginia Science and Technology campuses on a first come, first served basis. Please select your appointment slot below.

Foggy Bottom

University Student Center

October 12, 2023

October 23, 2023

Reserve Your Spot!

 

*Fest attendees will have the option to enter into several well-being themed raffle bundles. Complete your 2024 Benefits enrollment at the Fest for an additional chance to win a prize. Value of winnings is taxable and will be included in employee’s payroll.

 

We will also be offering virtual webinars led by our vendor partners to provide details about the 2024 benefit programs. Register via the links below for a chance to be entered to win a gift card raffle. Note: Value of winnings is taxable and will be included in employee’s payroll.

Active & Fit Direct

Active & Fit Direct representative, Jackie Eichelberger, will share an overview of the gym membership program including how to gain access to a network of 12,200+ standard fitness centers and/or 5,700+ premium gym options cross the U.S. at a discounted rate with no long-term contracts. Register via the link below!

Aetna Dental

Join GW Benefits and our partners at Aetna for an overview of the three dental plan options that are available to employees. Register via the link below!

Aetna EAP

Join us for an introduction to the employee assistance program and the various resources available to you as a GW employee. Register via the link below!

  • Friday, October 20, 2023 | 2 p.m. ET          ​
Bank of America

Bank of America will administer Flexible Spending (Health Care and Dependent Care), Health Savings, and Pre-Tax Parking Accounts beginning January 1, 2024. Join this webinar to learn more about the enhanced service and technology available to you, along with reduced fees. Register via the link below!

  • Friday, September 29, 2023  | 1 p.m. ET          ​​​
  • Friday, October 20, 2023 | 10 a.m. ET
Bright Horizons Family Care

Join GW Benefits and Bright Horizons for an overview of the family care support that is available to benefits-eligible faculty and staff. Register via the link below!

Castlight

Join us to learn more about Castlight, a free service for GW employees, spouses and adult dependents covered under the university PPO or HSP medical plan through UnitedHealthcare. The app allows you to easily compare prices and read patient reviews for doctors and medical services or prescriptions. Register via the link below!

CVS Caremark

CVS is here to help you manage your health. When you enroll in one of the medical plans options, you are automatically provided with prescription drug coverage through CVS Caremark. Our CVS Caremark team will share more information on how your prescription plan works with your other health plan benefits. Register via the link below!

Headspace

Join Headspace for an overview of the meditation app. Learn about the benefits of meditation and mindfulness, the different programs available to you and how to incorporate them into your daily routine. Register via the link below!

Health Advocate

As a GW employee, you are automatically enrolled in Health Advocate. Join Benefits and Brittany Hutchinson for an overview of how this complimentary service can help support your overall well-being. Register via the link below!

SimpleTherapy

SimpleTherapy is a virtual full-body muscle and joint pain prevention and recovery program available at no cost to GW Medical Plan participants and covered dependents. Join the SimpleTherapy team for an overview of the 18 different programs focused on head-to-toe care. Register via the link below!

United Healthcare/Optum Rx

Join UnitedHealthcare for a webinar that explains the GW Health Savings Plan and the GW PPO Medical Plan. Learn about the differences to make the best choice for you and your family. Register via the link below!

Voya

GW will expand its selection of voluntary benefits with the addition of Voya’s critical illness insurance and hospital indemnity insurance plans. Please join to learn more about these supplemental health insurance coverage options to decide if they are right for you this enrollment season.

 

  Incentive: GRAB LUNCH ON US

We know you are busy between work and life demands. That’s why we want to treat you to lunch during this Open Enrollment period - that’s right, get a $25 gift card* to Door Dash on us! For our well-being webinars, attendees will be entered to win a $25 Amazon gift card.

Employees that register for an eligible Open Enrollment webinar are automatically entered to receive a gift card. Look out for the company logo that will be listed on all our eligible webinars!

*Please note: The value of winnings is taxable and will be included in employee’s payroll.

 

1:1 Appointments with Benefit Vendor Partners

In addition to the in-person fests and virtual webinars, benefit vendor partners will be available for 10-minute one-on-one appointments to discuss questions that may arise as you review information and make your choices for the upcoming year.

Aetna

Register for a 1:1 Appointment with Aetna Dental:

CVS Caremark

When you enroll in one of the medical plan options, you are automatically provided with prescription drug coverage through CVS Caremark. You have access to prescription medications through both retail pharmacies and mail-order program.

Register for a 1:1 Appointment:

United Healthcare

Schedule a 1:1 appointment with our UnitedHealthcare representative. Learn more about the GW Health Savings Plan and GW PPO plan as you explore your medical benefits.

Click the link below to register for a 1:1 Appointment slot:

 

NEW! 2024 Open Enrollment Microsite Guide

We know how important your GW benefits are to you and your family. Being able to easily access your benefits and quickly find the information you value will help you get the most from your benefits.

Beginning this year, the GW Open Enrollment Guide has transitioned from a PDF format to a re-imagined microsite or small website that is compatible with any device. This transition makes it possible to have immersive and interactive content. You’ll soon be able to access the new 2024 Open Enrollment Guide online on to help support your enrollment choices.

Please note: While the new Open Enrollment Guide continues to be a resource to access information about your benefit offerings, it remains separate from the GW benefit enrollment system.

 

 

Upcoming Open Enrollment Events

 

 

View All Open Enrollment Events

 

Please contact the Benefits Call Center with any questions you have in advance of the Open Enrollment period.


Faculty, Staff, Postdocs, and ACA Participants: Call 833-698–0324

LTD Recipients, Retirees, and COBRA Participants: Call 866-365-2413