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Human Resource Management & Development

 

Open Enrollment Events

   The 2025 Open Enrollment period begins
Monday, October 7, 2024 and ends on Friday, October 25, 2024 at 8 p.m. ET.

 

The annual Open Enrollment period is a time of opportunity. As you review the 2025 benefit programs and changes, you are welcome to include your family in the planning process, if applicable.

Several resources and information sessions are made available to you during the weeks leading up to and during Open Enrollment. We encourage you to attend our in-person fests, virtual webinars and make a 1:1 appointment to ask questions as you choose plan(s) and benefits that are the best fit for you and your family.

 

Virtual Coffee Chat with Benefits

Join Benefits for an upcoming virtual coffee and chat session as we provide an overview of your 2025 benefit offerings including our new vendor partners and benefit programs, introduce our 2025 Open Enrollment Guide and enrollment deadlines, highlight important features of the GW Benefits enrollment system and recap well-being programs available to you and your family.

Grab a coffee on us! Register via the links below for a chance to be entered to win a coffee gift card raffle.*

Faculty and Staff Coffee Chat

Session Materials:

Postdoc Coffee Chat

Friday, September 27, 2024 | 11 - 12 p.m. ET

*Value of winnings is taxable and will be included in employee’s payroll.

 

How to Pick a Healthcare Plan Sessions

These virtual sessions provide an overview of the university’s vision, dental, pharmacy, and medical plans, including comparisons of the GW PPO and GW HSP, and will close with a Q&A session. Learn more about your options to help you choose the best plans for you and your family this Open Enrollment season. Register via the links below.

UnitedHealthcare

Session Materials:

Aetna Dental

Session Materials:

CVS Caremark

 

 In-Person Open Enrollment Fests 

2025 OE Fest graphic


  Foggy Bottom (University Student Center, Grand Ballroom)

-   Wednesday, October 9, 2024 | 10 a.m. - 2 p.m. ET

-   Tuesday, October 22, 2024 | 10 a.m. - 2 p.m. ET
 

Virginia Science and Technology Campus (Enterprise Hall, Room 102)

-   Tuesday, October 8, 2024 | 10 a.m. - 1 p.m. ET
 

Join us for our annual in-person fests* held during October. Activities differ among each Fest and range from a dental pop-up clinic, complimentary vision screenings and vaccine clinics to massages, art therapy, fitness classes and more! You can also stop by the fests to meet GW’s benefits vendor partners, ask questions, receive assistance with the enrollment process.
 

   Fall Social

With the Fall season upon us, it is a perfect time for Faculty and Staff to gather together and enjoy some delicious fall treats. Please join GW Human Resources Management & Development for a Fall Social at the VSTC Campus on Tuesday, October 8, 2024 and the Foggy Bottom Campus on Wednesday, October 9, 2024.

   Photo Op

While you are at the OE Fest, head upstairs to the center for Career Services to take your professional-quality headshot in GW's NEW Professional Headshot Booth! 

Note: Advanced appointment scheduling is required.

   Pop-Up

Onsite Dental Clinic – Foggy Bottom, October 9th – Short on time but need to brush up on your dental care? Join us for our annual Onsite Dental Clinic. Bring your dental insurance details and complete the easy online registration to grab an appointment to tackle preventive or basic care on campus! Watch the How to Book your Appointment at Onsite Dental video for assistance with online registration.

Note: Onsite Dental is in-network for all three of GW’s dental plans via Aetna.

    Power Hour

Lace up your sneakers or unroll your yoga mat and let's move together! GW's Lerner Health and Wellness Center will offer a complimentary Faculty and Staff fitness class for improving and maintaining your physical and mental health. Join us for an in-person all-levels class during our Fests focused on building strength, increasing mobility, restoring balance, developing flexibility, and releasing muscle tension. See you there!

To register for the Fest Fitness classes and initiate the faculty and staff two-week free trial Lerner membership, email [email protected].

  Fight The Flu

Flu and COVID Vaccine Clinics - In partnership with the Medical Faculty Associates (MFA), flu and COVID vaccine clinics will be held at the Foggy Bottom Campus and Virginia Science and Technology Campus (VSTC) during October including on the open enrollment fest dates. Those who wish to receive their vaccine(s) at one of the clinics are strongly encouraged to register in advance. Insurance Information will be collected during the registration process. Employees enrolled on the GW medical plan, please have your UHC ID card available when registering. 

For more details, visit 2024 GW Flu and COVID Vaccines Services.

  Let's Get Artsy

Art Therapy Workshop - Foggy Bottom, October 22nd - Art making is a way to tap into our creative energy and find an outlet for nonverbal self-expression and insight. Join the GW Art Therapy Clinic for hands on sensory regulation activities.  You'll also have the opportunity to explore art making for self-care and self-awareness.  There will be information about upcoming group and workshop opportunities available.  Remember that Art Therapy is about the process and not the product!  We hope you can stop by and come explore with us.

    Relax and Rejuvenate

Fest attendees can enjoy free seated massages at Foggy Bottom and Virginia Science and Technology campuses on a first come, first served basis. Please select your appointment slot below.

 

*Fest attendees will have the option to enter into several well-being themed raffle bundles. Complete your 2025 Benefits enrollment at the Fest for an additional chance to win a prize. Value of winnings is taxable and will be included in employee’s payroll.

 

Vendor Partner Webinars

We will also be offering virtual webinars led by our vendor partners to provide details about the 2025 benefit programs. Register via the links below for a chance to be entered to win a gift card raffle. Note: Value of winnings is taxable and will be included in employee’s payroll.

SupportLinc

Beginning January 1, 2025, GW will partner with SupportLinc - to provide the GW Employee Assistance Program. 

At some point in our lives, each of us faces a problem or situation that we could use help to resolve. When these instances arise, the GW employee assistance program (EAP) can help. SupportLinc will offer all previous EAP services, but with enhanced capabilities and technology. You choose how you access care - from in-the-moment support via phone and live chat to email, video counseling, textcoach, and in-person support. SupportLinc also provides online appointment scheduling in real time, vetted work-life referrals/resources and more! We invite you to join this webinar with SupportLinc via the link below to learn more.

  • Friday, October 11, 2024 | 10 a.m. ET         

Session Materials:

Doordash
Bank of America

Bank of America will administer Flexible Spending (Health Care and Dependent Care), Health Savings, and Pre-Tax Parking Accounts for 2025. Register for a webinar below to learn more about the benefits.

Get to know your Health Savings Account                      

  • Thursday, October 10, 2024  | 12 p.m. ET        

Be an HSA Super Saver

  • Tuesday, October 15, 2024  | 3 p.m. ET        

Better Together - 401(k) and HSA benefits

Getting to know your Health and Benefit Option    

  • Monday, October 21, 2024  | 11 a.m. ET          ​

Healthcare in retirement: Medicare and the HSA​

Doordash
Health Advocate

As a GW employee, you are automatically enrolled in Health Advocate. Join Benefits and Brittany Hutchinson for an overview of how this complimentary service can help support your overall well-being. Register via the link below.

  • Tuesday, October 15, 2024 | 1 p.m. ET          

Session Materials:

Doordash
Legal Resources

Join the Legal Resources team for an overview of legal wellness and the services included in the legal benefit program. Click the link below to register for the webinar.

Session Materials:

Doordash
Progyny

Beginning January 1, 2025, GW will partner with Progyny to provide family building, pregnancy and fertility support (as applicable) to medical plan participants.  

Join us for an informational webinar and Q&A to learn more about your Progyny fertility, family building and women’s reproductive health benefits.

Session Materials:

Doordash
SimpleTherapy

SimpleTherapy is a virtual full-body muscle and joint pain prevention and recovery program available at no cost to GW Medical Plan participants and covered dependents. Join the SimpleTherapy team for an overview of the different programs focused on head-to-toe care. Register via the link below.

Session Materials:

Doordash
Virginia 529

Please join this informational webinar to learn about a variety of ways you can achieve your higher education savings goals and how Virginia529 can help. Register via the link below.

​​Session Materials:

Doordash
Voya

We invite you to join the webinar below to learn more about the GW Critical Illness and Hospital Indemnity voluntary benefits administered by Voya. Please join to learn more about these supplemental health insurance coverage options to decide if they are right for you this enrollment season.

  • Friday, October 18, 2024 | 10 a.m. ET          ​​

Session Materials:

Doordash

 

   Incentive: GRAB LUNCH ON US

We know you are busy between work and life demands. That’s why we want to treat you to lunch during this Open Enrollment period - that’s right, get a $25 gift card* to Door Dash on us!

Employees that register for an eligible Open Enrollment webinar are automatically entered for a chance  to receive a gift card. Look out for the company logo that will be listed on all our eligible webinars!

*Please note: The value of winnings is taxable and will be included in employee’s payroll.


 

1:1 Appointments with UnitedHealthcare (UHC)

In addition to the in-person fests and virtual webinars, UnitedHealthcare (UHC) will be available for 10-minute one-on-one appointments to discuss questions that may arise as you review information and make your choices for the upcoming year. Click the links below to register for a 1:1 Appointment slot.

UnitedHealthcare

 

Well-being Sessions

Well-being sessions are intended to help support day-to-day well-being by providing opportunities to engage in brief, facilitated activities as a break throughout the workday.

Active & Fit Direct

The Active & Fit Direct team invites you to this session to learn about the benefits of Well-Being Coaching featuring a guest speaker with their Well-Being coaching program. Register below.

Bright Horizons

When school’s out, schedules change last-minute, your caregiver is unavailable, or any time you need an extra hand, you have Bright Horizons Back-Up Care™. Watch our webinar to learn about reliable child care at centers near you and in your own home, and trusted in-home care for adult and elder loved ones.

Family Care You Can Trust

Support for Your Elder Caregiving Journey

Headspace

Mental health is more important than ever — and it starts with taking care of ourselves. The Headspace team invites you to step away from your day and share a collective moment of calm in honor of World Mental Health Day. Register below.

Fidelity & TIAA

Among today's diverse workforce, the path to financial well-being can be unique for every individual. Do you constantly struggle to get ahead and pay the next lot of bills? Or maybe you’re someone that always has money in the bank for whenever you need it. Whether you consider yourself a money juggler hoping for financial stability, a safeguarder desiring financial certainty, an aspirer wishing for financial freedom, a collaborator looking for financial security, or a DIYer set on financial independence, we invite you to join us as we explore strategies, tools, and resources tailored across these 5 different money management styles that can help you to improve your financial well-being and reach your financial goals.

Write your next chapter: 5 steps to setting your retirement date (TIAA)

Quarterly economic and market update (TIAA)

Fundamentals of Retirement Income Planning (Fidelity)

Retirement Income Planning For Her (Fidelity)

Understanding health savings accounts (TIAA)

Myth-busting: Planning and managing healthcare expenses (TIAA)

Understanding Roth Contributions in Your Workplace Savings Plan (Fidelity)

 

On Demand Resources

Below please find additional on demand resources to assist you in your 2025 benefit planning decisions.

Real Appeal
Quit for Life
Nationwide Pet Insurance
DC 529


 

2025 Open Enrollment Microsite Guide

We know how important your GW benefits are to you and your family. Being able to easily access your benefits and quickly find the information you value will help you get the most from your benefits.

Last year, the GW Open Enrollment Guide transitioned from a PDF format to a  microsite or small website compatible with any device. This transition made it possible to have more immersive and interactive content. You’ll soon be able to access the 2025 Open Enrollment Guide online on to help support your enrollment choices.

Please note: While the new Open Enrollment Guide continues to be a resource to access information about your benefit offerings, it remains separate from the GW benefit enrollment system.

 

 

Upcoming Open Enrollment Events

 

 

View All Open Enrollment Events

 

 

Please contact the Benefits Call Center with any questions you have in advance of the Open Enrollment period.


Faculty, Staff, Postdocs, and ACA Participants: Call 833-698–0324

LTD Recipients, Retirees, and COBRA Participants: Call 866-365-2413