Dependent Day Care Flexible Spending Account (DCFSA)

The Dependent Day Care FSA is administered through PayFlex in order to pay for eligible child and adult* care expenses while you work; this includes day care, before and after school care, nursery school, preschool and summer day camp. If you are married, your spouse must also work, be a full-time student or be disabled.

$5,000 is the maximum election for 2020. Eligible expenses need to have been incurred on or before 12/31/2020 and submitted to Payflex for reimbursement by April 30, 2021.

Eligible dependents under the DCFSA include:

  • Children under the age of 13 whom you claim as tax dependents (if you are divorced or separated, you may be able to claim reimbursement for childcare expenses you pay even if you cannot claim the child as an exemption).
  • Spouse who is physically or mentally incapable of self-care and who resides with you for more than half the year.
  • Other dependent(s) that is physically or mentally incapable of self-care whom you can claim as a dependent on your tax return and who resides with you for more than half the year.

Enrollment

The DCFSA is elected using the EasyEnroll system as a new benefits-eligible employee within 30 calendar days from your date of hire, during Open Enrollment, or due to a Qualified Life Event.

File a claim

  • You can be reimbursed for 2020 DCFSA expenses incurred between January 1, 2020 through March 15, 2021. (The grace period for 2020 DCFSA was extended to March 15 due to possible impacts of the pandemic.)
  • Submit claims directly to Payflex online or with a paper claim form.
  • Attach the appropriate documentation including: an explanation of benefits (EOB), receipt or invoice.
  • Documentation must include: provider or full name of product, patient name, amount and date(s) of service.
  • Canceled checks will not be accepted in lieu of an itemized bill or receipt.
  • Statements showing only a previous balance are not acceptable documentation.

For a general summary of the FSAs, please review GW's Flexible Accounts Summary Plan Description (PDF).