Employment Records

The Human Resources Information Systems (HRIS) unit maintains official employee records for staff. These records are the property of the university. To obtain a copy of a specific document, staff members must complete a Request for Review of Employee Record in person and present current picture identification to HRIS staff, located in Enterprise Hall 391 at the Ashburn campus. Copies of documents will be provided within two business days. Staff members are also entitled to one copy of the contents of their file per year.

Staff members are encouraged to use GWeb to maintain their employee record where allowable. Items such campus address, emergency contact, GW Alert information can be updated through this self-service process. Where documentation of the requested change or further validation is required, the Employee Data Questionnaire/BioDemo, the Employee Data Change Request or other documentation may be required.

For more information regarding your employment records, please contact HRIS at [email protected].

Obtaining Information Regarding a Current or Former Employee

Unless legally compelled, HRMD will only confirm dates of service and the last position title held without receiving a written release from an employee. No confidential information such as salary, performance, eligibility for rehire, etc. may be released.

With a written release, HRMD will release information as designated in the release document. For information regarding current or former employees, contact HRIS at 571-553-3679. Positive identification and current release documents (dated within one year) will be required.