Human Resource Management & Development

TRS Pay Code Descriptions

Codes Requested by or on Behalf of an Employee, Not Entered Directly on the Time Card:

PAY CODE	DESCRIPTION	PAY CODE DETAILS AND USES
ANNUAL	Annual Time Off	Accrual and Usage detailed in the Time Off & Leave Guide
ANL	Annual Subcode	Annual used after accrual
ANL OVERDRAFT	Annual Subcode	Annual used prior to accrual
ANLCARRY	Annual Subcode	Annual carried over from prior fiscal year
BRV	Bereavement	Paid time off for benefit eligible employees due to a death of a family member, details in Time Off & Leave Guide
JRY	Jury Duty	Paid time off for benefit eligible employees for Jury duty, details in Time Off & Leave Guide
SICK	Sick Time Off	Accrual and Usage detailed in the Time Off & Leave Guide
SIC	Sick Subcode	Accrued GW provided sick time
SIC2	Sick Subcode	Accrued regulatory sick time
LWP	Unpaid Time Off	To record unpaid time in 15 minute increments for non-exempts and 8 hour increments for exempt when annual and sick time have been exhausted with FMLA exceptions
PND	Pandemic Time	Pandemic Time FAQs
WFX	Weather Flex	To record time used during the operating status "Open with Weather Flex"

Codes Entered by Timekeeper:

PAY CODE	DESCRIPTION	PAY CODE DETAILS AND USES
ALV	Administrative Paid Leave	Employees who are in paid status but not actively working. Examples: Voting time off, suspended pending investigation. Contact [email protected] for guidance. A comment is required for all ALV entries.
AWL	Absent w/o Approved Leave	To record when employees are absent without prior approval
HOL	Holiday	Prepopulates for eligible employees but may be adjusted for alternate days off or part-time proration
UCL	University Closing Leave	Paid time off for benefit eligible employees during a university closure. Examples: University closed due to weather or work location is closed due to power outage

Codes Reserved for Administrative Use Only:

PAY CODE	DESCRIPTION	PAY CODE DETAILS AND USES
DBT	Double Time	Reserved for employees covered by a collective bargaining agreement
ESO	Exempt Straight Overtime	Reserved for employees covered by a collective bargaining agreement
NHP	New Hire Proration	System generated for new hire paid time off accruals, visible in audit trail and unpaid hrs column but does not affect pay
OTP	Overtime Hours	System generated for hours worked in excess of 40 during a workweek or otherwise required by a collective bargaining agreement
PPL	Paid Parental Leave	Benefits Use Only
SD2	Short Term Disability	Benefits Use Only
SH1	Shift 1 Hours	Reserved for employees covered by a collective bargaining agreement
SH2	Shift 2 Hours	Reserved for employees covered by a collective bargaining agreement
WCP	Workers Comp Leave w/o Pay	Incident Reporting and Risk Management Use Only
WKE	Weekend Hours	Reserved for employees covered by a collective bargaining agreement