TRS Pay Code Descriptions
Codes Requested by or on Behalf of an Employee, Not Entered Directly on the Time Card:
PAYCODE | DESCRIPTION | PAY CODE DETAILS AND USES |
|---|---|---|
| VACATION | Vacation Time | Accrual and Usage detailed in the Time Off & Leave Guide |
| BRV | Bereavement | Paid time off for benefit eligible employees due to a death of a family member, details in Time Off & Leave Guide |
| JRY | Jury Duty | Paid time off for benefit eligible employees for jury and witness duty, details in Time Off & Leave Guide |
| SIC | Sick Time | Accrual and Usage detailed in the Time Off & Leave Guide |
| LWP | Unpaid Time | To record unpaid time in 1 minute increments for non-exempt employees and 8 hour increments for exempt employees when vacation and sick time have been exhausted (with FMLA exceptions). |
| PND | Pandemic Time | Pandemic Time FAQs |
| WFX | Weather Flex | To record time used during the operating status "Open with Weather Flex" |
Codes Entered by Timekeeper:
PAYCODE | DESCRIPTION | PAY CODE DETAILS AND USES |
| ALV | Administrative Paid Leave | Employees who are in paid status but not actively working. Examples: Voting time, suspended pending investigation. Contact timerep@gwu.edu for guidance. A comment is required for all ALV entries. |
| AWL | Absent w/o Approved Leave | To record when employees are absent without prior approval |
| HOL | Holiday | Prepopulates for eligible employees but may be adjusted for alternate days off or part-time proration |
| UCL | University Closing Leave | Paid time off for benefit eligible employees during a university closure. Examples: University closed due to weather or work location is closed due to power outage |
Codes Reserved for Administrative Use Only:
PAYCODE | DESCRIPTION | PAY CODE DETAILS AND USES |
| DBT | Double Time | Reserved for employees covered by a collective bargaining agreement |
| ESO | Exempt Straight Overtime | Reserved for employees covered by a collective bargaining agreement |
| NHP | New Hire Proration | System generated for new hire paid time off accruals, visible in audit trail and unpaid hrs column but does not affect pay |
| OTP | Overtime Hours | System generated for hours worked in excess of 40 during a workweek or otherwise required by a collective bargaining agreement |
| PPL | Paid Parental Leave | Benefits Use Only |
| SD2 | Short Term Disability | Benefits Use Only |
| SH1 | Shift 1 Hours | Reserved for employees covered by a collective bargaining agreement |
| SH2 | Shift 2 Hours | Reserved for employees covered by a collective bargaining agreement |
| WCP | Workers Comp Leave w/o Pay | Incident Reporting and Risk Management Use Only |
| WKE | Weekend Hours | Reserved for employees covered by a collective bargaining agreement |