Paid Time Off
Your time away from work is supported by a variety of paid time off programs outlined in the Time Off and Leave Guide, including:
- Vacation Time*
- Sick Time
- Paid Parental Leave
- Bereavement
- Jury and Witness Duty
- Holidays - please review the university holiday schedule for further details.
- Voting
The Time Off and Leave Guide (PDF) provides details on paid time off and leave of absence programs, including eligibility, accrual rates, manager tips and more.
All eligible employees* use the Time Reporting System (TRS) to request and manage time off. To help you navigate the system and accurately manage your time in the system, we recommend that you reference the helpful resources posted online.
*GW Police Department employees covered by a Collective Bargaining Agreement and Medical Residents, please use your departmental time off tracking system.
Note: Staff members who have timekeeping or time off processing access in the TRS are able to see their own time off requests but should not approve them. Their manager or their manager’s delegate should approve those requests.
Employees can review training resources and tip sheets on using the TRS for time off tracking and requests on the Managing My Time Off webpage. Managers can also review resources to assist with managing their employee's time off requests on the Managing My Employees' Time Off webpage.
If you have questions regarding time off, contact Benefits at [email protected].
- Processing Your Employees' Time Off Requests (PDF)
- Processing Prior Pay Period Time Off Requests (PDF)
- Preventing Negative Annual Time Balances (PDF)
- Submitting Paid Time Off Requests (PDF)
- Cancelling Approved Time Off Requests (PDF)
- Cancelling Your Employees' Time Off Requests (PDF)
- Checking Your Time Off Balances (PDF)
- Checking Your Fiscal Year Annual Time Usage (PDF)
- Checking Your Employees' Time Off Balances (PDF)
- Confirming Final Time Off Balances (PDF)
- Importance of Submitting Unpaid Time (PDF)
- Editing Holiday Hours (PDF)
- Removing a Holiday (PDF)
- Creating a HyperFind of Your Direct Reports (PDF)
- How to Delegate in the TRS (PDF)
- TRS Notification Email Forwarding (PDF)
- Time Reporting System (TRS) 101 (PDF)
- Timed Out Error Message (PDF)