Performance Management

Performance Management Updates

In order to accommodate the awarding of merit effective July 1, the Performance Management final check-in will begin on April 29, 2021 this year.

Performance management check-ins and goal creation are completed online in Talent@GW. The performance management cycle runs from July 1 - June 30.

Two streamlined check-ins between you and your manager happen each performance cycle. At the final check-in at the end of the performance cycle, you will receive an overall rating and comments on your performance. You can read more about these check-ins below.


Managing Your Performance

Managing your performance is a continuous process. You should communicate openly and often with your manager to discuss performance throughout the year. Touch base with your manager to clarify expectations, get feedback on your progress, and seek mentoring on development. Ask your manager questions to help you achieve your goals.

You will have two check-ins with your manager where you will document your progress and get input:

  1. A midpoint check-in to discuss progress and get feedback
  2. A final check-in that includes a performance rating for the year

Check-in discussions encourage ongoing communication between you and your manager about performance and development and provide you with a way to clarify what is expected of you. They also give your manager an opportunity to provide coaching and recognize your contributions.

Talent@GW will automatically prompt employees and managers to complete the steps below.

Check-ins 

NOTE: In order to complete the final check-in, you must have already established goals in Talent@GW - Performance, and your manager must have approved them.

Midpoint check-in

1. You will be prompted to complete a self assessment in Talent@GW.

2. Your manager will provide feedback on your overall performance and answer two questions:

3. You and your manager will meet to discuss your review and sign off on the check-in.

 

Final check-in and goal setting

Final check-in

1. You will be prompted to complete a self assessment in Talent@GW - Performance.

 

2. Your manager will look at your goal progress, make overall comments, and answer two questions about your performance:

  • What is the employee doing well that they should continue to do?
  • What can the employee change or start doing that would make them more effective?

3. Your manager will provide a performance rating for your work over the course of the performance year.

  • Exceeds Expectations: Performance consistently exceeded expectations in all essential areas of responsibility, and the quality of work overall was excellent to the point of being atypical.
  • Achieves Expectations: Performance consistently met expectations in all essential areas of responsibility, at times possibly exceeding expectations, and the quality of work overall was very good.
  • Needs Improvement: Performance did not consistently meet expectations and/or approved goals were not met in essential areas of responsibility. Development is recommended to produce expected results.

4. The check-in will be submitted to your manager’s manager, known as your “Next Level Approver.” The Next Level Approver ensures accurate and consistent assessment of employee performance for their area of responsibility.

5. You and your manager will meet to discuss your check-in and rating, and you will both sign off on the final check-in.

Set goals for the next performance cycle

1. Work with your manager to set goals in Talent@GW based on your department and school/division’s priorities.

2. Once you submit goals in Talent@GW, your manager will be prompted to approve them.

3. Goals can be edited, added, and/or cancelled at any point in Talent@GW. Any change will prompt manager approval.


Resources for completing the midpoint check-in

Final check-in 2021 timeline

2021 Final Check-In Step Schedule
Employees assigned self assessments in Talent@GW April 29, 2021
Employee self assessments due May 5, 2021
Manager reviews due May 19, 2021
Next Level Approval due May 25, 2021
Ratings released June 18, 2021
Managers and employees meet to discuss and sign off on reviews June 18, 2021 - July 1, 2021
 
Manager Training
 

Talent and Organizational Development (TOD) offers training sessions to support managers during the final check-in. Managers who would like support on coaching, feedback, and the [email protected] system can also attend in-person office hours for one-on-one support or contact [email protected].

Once you have registered for a training session, you can access the the training via your transcript in the [email protected] system:

Date Time Link to virtual session
Friday, April 23, 2021 10:30 a.m. - 11:30 a.m. Register for this session
Tuesday, April 27, 2021 11:00 a.m. - 12:00 p.m. Register for this session
Tuesday, May 4, 2021 11:00 a.m. - 12:00 p.m. Register for this session
 

 

Employee Training
 

TOD is offering additional training sessions to support employees during the final check-in. Employees who would like support on coaching, feedback, and the [email protected] system can also attend in-person office hours for one-on-one support or contact [email protected].

Once you have registered for a training session, you can access the the training via your transcript in the [email protected] system:

Date Time Link to virtual session
Tuesday, April 20, 2021 11:00 a.m. - 12:00 a.m. Register for this session
Monday, April 26, 2021 11:00 a.m. - 12:00 p.m. Register for this session
Wednesday, April 28, 2021 11:00 a.m. - 12:00 p.m. Register for this session
 

Office Hours

 

Office hours are drop-in and open to all. TOD will be available to answer questions on the performance management process and using the [email protected] system. When joining a virtual office hour session, please click on the link for the webex at that date and time. If you're asked for a password, please enter "performance" (all lowercase, without the quotation marks).

Date Time Link to virtual session
Monday, May 3, 2021 3:00 p.m. - 4:00 a.m. Join the session
Monday, May 10, 2021 11:00 a.m. - 12:00 p.m. Join the session
Tuesday, May 18, 2021 11:00 a.m. - 12:00 p.m. Join the session
Tuesday, May 25, 2021 2:00 p.m. - 3:00 p.m. Join the session

Who to contact with questions

Please contact the HR Business Partner for your division or school with any questions related to the Performance Management process or the Introductory Employment Period (IEP). Your HR Business Partner can provide guidance, help you resolve issues, and collect any paperwork related to the IEP.