Starting at GW

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Human Resource Management and Development oversees the recruitment and selection process for staff positions and works with applicants, candidates, and hiring managers to ensure that qualified candidates are identified and given appropriate consideration. Staff positions are posted daily for recruitment at GW Careers. Inquiries regarding vacancies should be directed to the appropriate Human Resource Business Partner or [email protected].

Professional References, Employment Verification, and Background Screening

Professional references, employment verifications, and background screenings are conducted as part of the recruitment and selection process and in accordance with the university’s Background Screening Policy. More detailed information is available on the Careers page. 

New Employee Orientation and Onboarding

New Employee Orientation is a half-day session that provides new employees an opportunity to learn about the GW community and culture. Regular staff hired through Human Resource Management and Development are typically scheduled to attend an Orientation session on their first Monday at the university. Please review your offer letter to find the date for which you are scheduled. At this time, all sessions are virtual. More information can be found on the New Employee Orientation page.

Staff members who work with the School of Medicine and Health Sciences or the Milken Institute School of Public Health may be required to attend additional orientation sessions that cover site specific topics such as hazard communications, blood-borne pathogens, laboratory safety, emergency management and fire safety.

Staff members generally work within their assigned units to become familiar with the standard operating procedures and protocol as part of a departmental onboarding or overview. To assist new employees, we have provided a New Employee Checklist.

Introductory Employment Period (IEP)

Regular staff members are subject to an Introductory Employment Period. The Introductory Employment Period (IEP) is the first 90 calendar days of employment following hire, transfer, or promotion into a regular staff position (including research staff). During this period, staff performance is evaluated. The manager conducts an  Introductory Employment Period Review in Talent@GW prior to the 90th day of employment in the new position. Read additional information regarding the Introductory Employment Period.

Employees within an Introductory Employment Period are ineligible for transfer/promotion to another regular position at the university. GW employees within an IEP who apply to open positions will be disqualified.

Employees covered by a collective bargaining agreement should refer to that document; its provisions supersede these policies if there is a specific conflict.

GWorld Identification Cards

Staff members are eligible to receive a photo ID card called the GWorld Card. It is important to carry this card while you are at work. Your card identifies you as a GW employee and may be required for you to access available services and facilities. The GWorld card is university property and must be returned upon termination of employment.

If you lose your GWorld card, you may obtain a replacement from the GWorld Card Office. There may be a replacement charge for the card. Your department may have additional instructions on identification, including procedures for access to various campus buildings. Consult your manager for details.

Anyone with a GWorld card can add money to their Colonial Cash account to pay for on-campus dining as well as off-campus dining and other retail with a number of local merchants. Colonial Cash may also be used to pay for on-campus parking.

Employment Eligibility Verification (I-9 Form) and E-verify

As a condition of employment, and in compliance with federal law, staff members hired after November 6, 1986, must complete an Employment Eligibility Verification Form, commonly called the I-9 Form. The I-9 form establishes identity and eligibility to legally work in the United States and at GW.

To comply, staff must:

Complete Section 1 (Employee Information and Attestation Section) of the I-9 Form on or before the first day of employment; AND Present original documentation of identity and work eligibility to an authorized GW university representative as designated in the “List of Acceptable Documents” that accompanies I-9 Form, prior to the third business day following the start of employment for completion of Section 2 (Employer or Authorized Representative Review and Verification Section).

 

Option #1: Complete your Form I-9 Anywhere (recommended)

• Click this electronic Form I-9 link to access the I-9 Anywhere service, and select “GWURemoteI9” as the dropdown option, on or before your date of hire.
• The electronic Form I-9 will direct you to complete Section 1 of the Form I-9, and then you will be brought to the scheduling tool to set your Section 2 completion appointment. Be sure to pick a day and time that you are fairly certain you can make, as the university incurs a no-show fee.

Option #2: Complete your Form I-9 In-Person
Note: If you live within 15 miles of the Foggy Bottom or VSTC Campuses, you may complete this in person by scheduling an appointment below:

1. Complete Section 1 digitally at www.newi9.com on or before your date of hire, then enter employer code 14290. After you finish, you’ll see a list of acceptable original documents you can bring to complete the in-person verification for Section 2.
2. Section 2 requires you to present your documentation in person at either the Foggy Bottom Campus or the VSTC Campus. We ask that you register for a campus location and time slot before showing up. Please register for an appointment within 3 business days of your hire date. Register for an appointment.

Locations for completing Section 2 of I-9

Virginia Science & Technology Campus (VSTC)	Foggy Bottom Campus	Biostatistics Center (Rockville)
Enterprise Hall 44983 Knoll Square Ashburn, VA Monday - Friday 9:00AM - 5:00PM Lunch Break: 1:00 pm to 2:00 pm Schedule Appointment: formi9.youcanbook.me	Human Resource Management & Development 2013 H Street, NW Washington, D.C 20006 Monday - Friday 9:00AM - 5:00PM Lunch Break: 1:00 pm to 2:00 pm Schedule Appointment: formi9.youcanbook.me	6110 Executive Blvd Suite 750 Rockville, MD 301-816-8048 By Appointment Only

Please contact HRIS directly with any questions or concerns about completing your I-9 at [email protected] or 571-553-3679.

Expiration of Employment Authorization and Changes in Immigration Status

In some cases, documentation presented to verify employment authorization for Section 2 of the I-9 form carries an expiration date. It is the responsibility of the staff member to monitor expiration dates and to obtain and present documentation of continuing work authorization for re-verification by an authorized university representative prior to the expiration date. Failure to provide documentation of continued employment authorization to work at GW by the expiration date will result in termination. U.S. Passports and Permanent Resident Cards may have expiration dates but do not require re-verification.

Staff members whose immigration status changes (change in visa type, citizenship status, etc.) during the course of employment, must report the status change and present updated documentation of continued work authorization under the new status to an authorized university representative in HRIS.

Employment Records

The Human Resources Information Systems (HRIS) unit maintains official employee records for staff. These records are the property of the university. To obtain a copy of a specific document, staff members must complete a Request for Review of Employee Record in person and present current picture identification to HRIS staff, located in Enterprise Hall 391 or, if in Foggy Bottom, at the Faculty & Staff Service Center. Copies of documents will be provided within two business days. Staff members are also entitled to one copy of the contents of their file per year.

Staff members are encouraged to use GWeb to maintain their employee record where allowable. Items such campus address, emergency contact, GW Alert information can be updated through this self-service process. Where documentation of the requested change or further validation is required, the Employee Data Questionnaire/BioDemo, the Employee Data Change Request or other documentation may be required.

For more information regarding your employment records, please contact HRIS at [email protected].

Obtaining Information Regarding a Current or Former Employee

Unless legally compelled, HRMD will only confirm dates of service and the last position title held without receiving a written release from an employee. No confidential information such as salary, performance, eligibility for rehire, etc. may be released.

With a written release, HRMD will release information as designated in the release document. For information regarding current or former employees, contact the HRIS team at [email protected]. Positive identification and current release documents (dated within one year) will be required.

Employment Verification (Proof of Employment)

The university utilizes The Work Number service for all employment or income verification requests for faculty, staff, graduate assistants, and student employees. The Work Numbers is a fast and secure automated service to quickly provide proof of employment or income - a necessary step in many of today’s life events involving credit, financing, such as applying for a mortgage or loan or leasing an apartment.  The Work Number simplifies the verification process and accelerates credit decisions through an online system available to verifiers 24 hours a day, 7 days a week.

 

Interacting with Minors

While the university does not employ persons under the age of 15, in the course of working at the university staff may interact with minors in the community or with students under the age of 18. The university’s policy on Protection of Minors provides information to assist in ensuring that minors are protected from abuse and neglect.