The university employs individuals in non-student temporary wage positions to provide operational and staffing guidance to department managers who may need to hire temporary employees. Temporary employees are “at-will” employees, and accordingly, they or the university may terminate the employment relationship at any time, with or without cause.
If a non-student wage account is the most appropriate action, realistic expectations are set related to turnaround time, proposed start date, hourly wage rate, length of assignment, and any other important considerations. Work with your HR representative to decide on the most appropriate staffing action to facilitate your hiring objective. Your HR representative will ensure that the appropriate paperwork is completed and approved for your temporary hire.
Duration of Temporary Assignments
Non-student temporary wage positions should be assigned for a short period. Non-student temporary wage assignments should not exceed twelve months, with an absolute maximum of eighteen months (up to forty-two months is permissible for temporary non-student research wage hires). If it becomes necessary to retain non-research, non-student temporary wage employee for more than eighteen months (or more than forty-two months for temporary non-student research wage hires), the department must submit a Request to Extend Temporary Job form to EEO prior to the end of assignment.
ColonialTemps is GW's internal temporary staffing service created to provide temporary staff for departments throughout the university. ColonialTemps can identify and fill a variety of temporary roles including but not limited to administrative, financial, and technical. As of January 1, 2019, departments are no longer charged an administrative fee for hiring temporary employees through ColonialTemps.
ColonialTemps will work with you and your HR representative to find an appropriate candidate for the temporary assignment and to ensure that the necessary paperwork is completed in order to hire your selected candidate.
For more information, please see the ColonialTemps page.
ColonialTemps hired for temporary assignments are GW non-benefits eligible employees except under applicable law(s).
ColonialTemps undergo a standard background screening. Non-standard checks, such as motor vehicle checks, are conducted based on the requirements of the assignment.
Conversion of ColonialTemps from Temporary to Regular Status
ColonialTemps are considered internal employees, and are eligible to apply to GW “internal-only” posts. In certain circumstances, active temporary employees hired through ColonialTemps are eligible to be hired as regular employees (“conversion”) without requiring a competitive recruitment process. This conversion process only applies if the individual will remain in the same position that he/she was hired into as a ColonialTemp.
In order to be eligible for conversion, a ColonialTemp:
- Must be sourced, screened and hired through ColonialTemps and
- Have satisfactorily performed all job duties for at least three months in that position.
Employees hired through external agencies or the wage hire process are considered external employees, and are ineligible for conversion to regular status under this option.
For more information, please contact ColonialTemps or refer to the Position Posting Guidelines (PDF).
- Employee Handbook
- Manager Resources
- Manager's Handbook
- Equal Employment Opportunity & Employee Relations
- HR Forms
- HR Systems
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