GW Temps
Working as a GW Temp
GW Temps is the internal temporary employment service at GW and is a dedicated venue for GW schools and departments to hire temporary staff.
GW Temps has many benefits for both managers and staff. GW schools and divisions can take advantage of a staffing service that understands the needs of your department and the university while avoiding administrative fees incurred by using an outside agency. GW Temps staff can enjoy of many of the resources available to GW employees while gaining valuable job experience.
Below, prospective GW Temps can learn more about the program and how to apply. Current GW Temps can find information on requirements for starting their assignments and the various resources available to them. GW managers can view resources for hiring and information on GW Temp assignments.
GW Temps Assignments
GW Temps assignments are diverse in scope and can last from one day to many months. Assignments become available for a variety of reasons: a department may need to supplement their existing staff or require coverage for an employee that has taken a temporary leave of absence or vacated their position permanently.
Assignments also vary in their respective job duties and requirements. GW Temps are placed in a variety of roles within departments throughout GW: administrative, financial and accounting, writing and editing, coordinating, student advising, marketing, information technology, and many others. Some departments may provide on-the-job training, while others may require that an applicant display a certain level of skill and experience in order to be considered.
GW Temps assignments may be located at any of GW’s campuses and locations throughout DC and the surrounding area, including the Foggy Bottom and Mount Vernon campuses within DC; locations in Ashburn, Arlington, and Alexandria, VA; and Rockville, MD.
Why GW Temps?
Working as a GW Temp offers opportunities to:
- Gain experience in a field of interest and receive guidance and assignments that may assist with career changes
- Understand the work environment at GW and gain experience that may be beneficial as you apply for permanent positions at the university.
- Align your career goals with the help of our Recruitment Partners
- Work for a nationally recognized institution of higher education.
- Network with members of GW’s diverse community.
- Earn extra income.
Current GW Temps
As a GW Temp, you will have access to many of the resources that GW employees enjoy.
The first step to gaining access is to complete the requirements for accepting your assignment.
After that, you will have access to several university systems such as the GWeb Information System (which allows you access your pay and employee information), the time reporting system, the myGW portal, and more.
In addition to systems access, you will have access to a variety of benefits available to GW employees, such as our work-life and wellness benefits.
Before You Start Your First Assignment
Before you start working at the university as a GW Temp, please review the New Temporary Employee Checklist (PDF). This checklist provides a comprehensive overview of essential items you will need to do before you start your first assignment.
Timekeeping
Accurately recording your work time is essential. The university’s Time Reporting System (TRS) is used to collect, manage, and report arrival and departure times. Instructions for using the TRS are available on GW’s Payroll website.
Important Resources
Below are a number of resources that you may find helpful during your assignments at GW.
- The GW Web Portal
- Known as myGW, this site is your electronic gateway to information at GW, including the GW employee directory as well as access to GW email and calendars. Be sure to login regularly. You can customize the web links so that information you need frequently is displayed when you log on.
- Biweekly Payroll Calendar
- Access the pay schedule for the current fiscal year.
- Regulatory Compliance
- Visit this site for important information about the identification and reporting of activities and transactions that may be violations of laws, regulations, or university policies and procedures. The Compliance Awareness Guide, Central Policy Web-Page, and Regulatory Compliance Help and Referral Line are important tools in promoting compliance. Compliance is everyone’s responsibility.
Professional Development
- Talent@GW: Talent@GW, GW's learning management system, allows you to access many professional development training tools, including courses on LinkedIn Learning as well as tools for having successful relationships with your managers and colleagues.
Security and Safety
- GW Police Department (GWPD)
- Emergency Line: 202-994-6111
- The GWPD website has information on campus safety, lost and found, lost GWorld cards, and other services.
- Campus Advisories
- In addition to providing information as to university operating status during weather and other events, the Campus Advisories page keeps you up-to-date on operational statuses for both regional and campus transportation systems.
- Computer and Information Security
- The Division of Information Technology offers services to enable GW community members to safely and securely create, consume, and distribute information on campus
Transportation
- Intercampus shuttles
- GW offers free shuttles to help you efficiently travel between campuses, including the Foggy Bottom, Mount Vernon, and the Virginia Science and Technology campuses.
The GW Community
The George Washington University has a fascinating history, steeped in the unique culture of our nation’s capital. Below are a few of the many resources available to you both online and on campus to get to know our dynamic university community.
- GW Values
- Learn what values serve as guiding forces for the GW community.
- Around Campus
- This section of the GW Employee Handbook provides you with information about some of the resources on and around campus.
GW Calendars and Activities
- Calendars
- Explore the many events and activities at GW. The GW calendar system features a variety of search and filter features to help match events with your interests.
- Ongoing Arts, Performances, and Exhibitions
- GW sponsors and hosts many interesting, dynamic exhibits and performances throughout the year on campus and in the surrounding areas.
- GW Athletics
- Follow the different GW sports teams.
Campus Maps
Get to know our location and explore our campuses:
GW News
Peruse GW’s online news source and the student newspaper to learn about GW:
- GW Today
- GW Hatchet (Independent Student Newspaper)
Employee Well-being
GWell is your center for employee well-being at GW. We take great pride in creating a supportive work environment and understand that our employees are our greatest resources. We invite you to explore our Well-being Programs, to find the support that best fits your individual needs.
Managers of GW Temps
GW Temps partner with departments at GW to fulfill their temporary staffing needs. We take pride in providing you with friendly, reliable service to make sure that your staffing needs are met. We help you through every step of the process and check in with you once your assignment is filled to ensure you are satisfied. We will work with you to understand your staffing needs and will provide you with effective, timely results. Our knowledge of GW specifically and recruiting generally allows us to ensure your needs are met while maintaining regulatory compliance. From the moment you contact us, we make your needs our priority.
Why Hire a GW Temp?
GW Temps provide managers with many benefits including:
- Savings in administrative fees: using GW Temps saves departments on average about 12 percent in fees versus using external temporary staffing agencies for placements
- Reduced time to fill vacant jobs
- A reduced workload for hiring managers: GW Temps handles on-boarding of temporary staff
- A prescreened pool of candidates: candidates are screened and vetted prior to placement.
- Employees knowledgeable about GW: many GW Temps have formerly worked for or studied at GW.
- Improved compliance process: As part of GW’s HRMD department, GW Temps monitors changes in and updates to DC temporary employment laws in order to ensure compliance.
- Quality assurance: regular check-ins with both temporary employees and supervising managers to make sure that you are getting the best possible service.
Hiring a GW Temp
GW Temps has filled a wide variety of temporary positions over the years. We have placed writers, administrative assistants, finance managers, scanners, customer service representatives, help desk analysts, just to name a few. GW Temps can provide you with staff for an assignment lasting only a few hours to those lasting many months.
1. When you contact GW Temps, we will ask for certain information in order to help us match you with the best candidate:
- How soon will the department need the employee to start?
- How long is the assignment anticipated to last?
- What are the scope and responsibilities of the role?
- What will be the weekly schedule?
- What pay range do you have in mind?
- Would you like to request a phone or in-person interview?
- Why is the assignment available?
2. Once you have gathered as much information as possible about the assignment, please contact your HR Representative to complete a GW Temp request.
3. GW Temps will provide you with candidates that best match the requirements of the position.
4. Upon request, GW Temps will assist with scheduling interviews.
5. Once a selection has been made, GW Temps will provide the Offer Letter, GWID, NetID, start date and time, and other pertinent information regarding the assignment directly to the GW Temp.
6. Communicate any changes in assignment responsibilities and duration with GW Temps staff while the GW Temp is on assignment. Extensions may be requested upon approval from your Finance Director.