GW Time Reporting System (GW TRS) Information
It is the university's policy to pay all employees for time worked in an accurate and timely manner, in accordance with applicable laws, and to maintain required supporting documents and records.
To facilitate this process the university makes available an automated Time Reporting System (TRS), using phone, PC, or UKG Pro Mobile app to record hours worked and time off taken for the purpose of:
- Collecting the data necessary to pay employees accurately and timely
- Tracking compliance with governmental regulations
- Maintaining the required supporting documentation
All biweekly employees' time attendance are maintained in the university's TRS system. Non-exempt employees are required to clock in/out using the phone, PC, or UKG Pro Mobile app.
Managing My Time
Access information about managing your time in GW TRS
Time Reporting and Time Off Requests
Access information about managing my employees' time off and managing time as a timekeeper in GW TRS
This FAQ is a living document and will continue to be updated as more questions arise and more information becomes available.
- What is GW Time Reporting System (TRS)?
GW Time Reporting System (TRS), formerly known as UKG TRS and Kronos, serves as our comprehensive solution for tracking and recording employee hours worked and time off taken. Its primary goal is to ensure accurate and timely payment for all employees, while also facilitating efficient management of schedules and time off requests.
- How do users access the GW Time Reporting System (TRS)?
Users can access the Time Reporting System using TRS link - (https://trs.gwu.edu). Users log into TRS using Single Sign-On. If the user is not already signed into the Single Sign-On they will be prompted for their GW email address and password.
- Is there a particular browser required to use the GW TRS platform?
No, but Google Chrome is recommended for maximum functionality.
- How do hourly employees record their time in the Time Reporting System?
Hourly employees will be able to time stamp by phone, PC browser, and mobile app.
Users can access the Time Reporting System using TRS link - (https://trs.gwu.edu). Users log into TRS using Single Sign-On. If the user is not already signed into the Single Sign-On they will be prompted for their GW email address and password.
Note: Users must enable location services to clock in and out using mobile.
- Do employees have to have schedules?
All benefited non-exempt employees will need to have a work schedule added to load holidays and time off correctly.
- Where can I find training?
Users can find online videos and step-by-step user guides on the GW Time Reporting System website.
- Can employees use the mobile app?
Users can download the UKG Pro™ mobile app from the Apple App Store® and Google Play™ store to use on your smartphone or tablet.
Employees can use the app to review time cards and submit time off requests.
Supervisors can use the app to review and approve employee time cards, correct exceptions, and approve time off requests.
Note: You must enable location services if you clock in and out using mobile.
- Do managers or timekeepers need to submit a request for security access?
Managers will automatically be given access to GW TRS for their direct reports to manage time off.
New timekeepers will still need to follow the process on the Timekeepers Training section of the Payroll website to gain access.
- What if I work in a state with different meal deductions or overtime rules?
Ensure your work location address is correct in GWeb, and your overtime will be calculated per state rules.
- When are the current payroll periods and paydays?
Visit the Payroll Calendars page for detailed information.