TRS Instructions

Reference Guides to Support Your TRS Training

These instructional aids are designed to be a quick reference to assist you in your day to day responsibilities as a timekeeper and to help maximize the capabilities of the time reporting system.  Please submit any suggestions for new instructional aids to [email protected].

Training Videos

Time-Off and Leave Resources

• Time Off - Tools & Resources 

• Handbooks and Collective Bargaining Agreements

• View Department Requests - Schedule Planner (PDF)

• Overpayment of Terminated Employee Time Off Balances (PDF)

• Timekeeping During Extended Leave (PDF)

• Adding Historical Corrections (PDF)

• Submitting Unpaid Time (PDF)

• Cancel Time Off Request - Manager on Behalf of Employee (PDF)

Reports

• Running & Scheduling Reports for Active and Terminated Employees (PDF)

• Running Timecard Audit Trail Report (PDF)

• Reading Timecard Audit Trail Report (PDF)

• Reading Timecard Audit Trail (PDF)

• Reading GW Payreport (PDF)

• Running GW Payreport (PDF)

• Employee Transactions & Totals Report in Excel Format (PDF)

• Emailing/Viewing TRS Reports in Excel Format (PDF)

• Punch Origin Report (PDF)

Meal Break Instructions

• Checking Employees Meal Break & Payrule Setup (PDF)

• Changing an Employee's Meal Break Permanently (PDF)

• Changing an Employee's Meal Break for a Day (PDF)

Employee Handouts

• Employee Info sheet Handout (PDF)

• Viewing Time card (PDF)

Delegation

• How to Delegate Authority (PDF)

Holidays

• Editing Holiday for Part Time Non-Exempt Employees (PDF)

• Removing a Holiday (PDF)

General Instructions

• Checking TRS Labor Allocations 

• Add Punch by Genie (PDF)

• Add a Pay Code (PDF)

• How to Edit a Punch in a Time Card (PDF)

• Manager Approval Widget (PDF)

• Finding Department Timekeepers (PDF)

• Adding Comments (PDF)

• Employee Hours by Week Genie with OTP (PDF)

• Correcting an Employee's Purple Computer Generated Punch (PDF)

• Inserting a Secondary Job Transfer Code into an Employee's Timecard (PDF)
   

• TRS Timekeeper Function Training PowerPoint

Schedules

• Creating Work Schedules (PDF)

HyperFinds

• Creating a HyperFind for Direct Reports (PDF)

• Creating a Department & Position HyperFind (PDF)

• Creating a Hard Coded GWid HyperFind (PDF)

• Creating an Total Hours Worked over 16hrs HyperFind (PDF)

• Creating a HyperFind by Payrule (PDF)

• Creating an Payrule HyperFind (PDF)