Understanding Staff Designations

Staff members are given certain designations based on their specific modes of work.

Guidance on the Remote and Hybrid Work Agreement

If your position designation is hybrid or full-time remote, a Remote and Hybrid Work Agreement must be implemented.

When completing the Remote and Hybrid Work Agreement for the first time, a six-month trial period will begin. At the end of the trial period, you will receive a notification to renew your Remote and Hybrid Work Agreement. Do not sign a Remote and Hybrid Work Agreement without first consulting your manager.

Launch Remote and Hybrid Work Agreement

Form Aids to assist with completion of the form:

Full-time remote and hybrid staff should review guidance on the Flexible Work Arrangements page.

Designation-based Expectations

	Essential On-site	In-person	Hybrid	Full-Time Remote
Expectations of Employee	Scheduled 5 days/week in office On campus in adverse weather and emergency events	Scheduled 5 days/week in office Not on campus during adverse weather and emergency events	Scheduled 3 days/week in office Attend infrequent additional days on campus business needs that may not be able to be accommodated on scheduled days in office Attend all-staff team gatherings or key events Not on campus during adverse weather and emergency events	0 days/week in office Attend all-staff team gatherings or key events Not on campus in adverse weather and emergency events
Expectations of Manager	Emphasize critical role in mission and maximize collaboration on-campus work provides Connect work to mission in clear and direct ways Plan regular team-building activities and events Clarify the reason/benefit for being on campus regularly at team or one-on-one meetings Plan space assignments to maximize on campus needs and collaboration	Maximize collaboration on-campus work provides Connect work to mission in clear and direct ways Plan regular team-building activities and events Clarify the reason/benefit for being on campus regularly at team or one-on-one meetings Plan space assignments to maximize on campus needs and collaboration	Coordinate business needs to align with scheduled days in office wherever possible Plan project or Committee meetings, team-building activities, etc., on shared days on campus Schedule one-on-ones in person when possible The reason/benefit for being on campus should be clear each day on campus Plan space assignments to maximize on campus needs and collaboration Annually review designation to reaffirm effectiveness	Employee engagement for remote workers Look for ways to include remote workers in team activities Ensure adequate equipment to be successful Annually review designation to reaffirm effectiveness
Space and Equipment Expectations	Physical space assigned Priority for optimal space (campus location, office, window, etc.)	Physical space assigned Priority for optimal space (campus location, office, window, etc.)	Shared physical space may be assigned if necessary	No physical space assigned

Related Policies

There are a number of GW policies that are important for full-time remote and hybrid employees and their managers to be aware of. You are also encouraged to review the university policy website to review additional policies specific to your position.

Remote and hybrid employees should keep up to date on current GW policies that may have an impact on a Remote and Hybrid Work Agreement, which are provided below:

Staff Work Designations Policy

The establishment of a positive and flexible work environment is essential to attracting and retaining diverse and talented staff to support the university's academic enterprise.

Flexible Work Arrangements Policy

This policy is intended to establish some flexibility in university work arrangements when conditions are suitable for both employees and their respective department.

Information Security Policy

This policy sets forth requirements and guidelines for the incorporation of information security practices into daily usage of university information systems.

Application and System Access Policy

This policy sets forth requirements to assist in securing and protecting the university’s applications, systems, and data against information security related threats and dangers.

To review additional GW policies that may affect your remote or hybrid arrangement, please visit the policy website.