Direct Deposit Set up Instructions | Human Resource Management & Development

Direct Deposit Set Up

Tips
GWeb Instructions

Routing and Account Numbers

Routing numbers are always 9 digits long (no letters, no dashes, no spaces)
Some routing numbers are labeled as "DO NOT USE." Please do not set up your direct deposit with this label.
Do not use a routing number from a savings deposit slip. Please verify with your bank for the proper routing number for ACH purposes.
Some checks have a special routing number in small print noted for ACH purposes. Please use this number for the Bank Routing Number.
Enter every number of your account, even if they are zeros. Enter the numbers together (no dashes, no spaces)
If you are setting up a money market account, please verify with your bank if they consider this account to be savings or checking. Indicating the wrong type of account will result in your funds being rejected.

Where to get your banking information

Call your Bank
Personal check or Mobile App

screenshot of sample check and mobile app routing number

Setting up multiple accounts

If you are setting up 2 accounts, you will need to mark Remaining Amount on the first account you set up, or you will receive a system error. You will enter the amount or percentage for the next account then change the priority to 1. The Remaining account needs to be last priority.
Example of a split $1,000.00 direct deposit (net amount):
- Bank A 10% $100.00 (10% on net pay; remaining $900.00)
- Bank B 10% $ 90.00 (10% on $900; remaining $810.00)
- Bank C (set up first) Remaining $810.00 (all after Bank B; remaining $0.00)

To begin, log in to GWeb.

Click the applicable option inside the red box.

Screenshot of Gweb login screen with red box around blue button selections

From the home screen, select View/Update Direct Deposit.

Screenshot of gweb dashboard with red box around View/Update Direct Deposit

For your Paycheck deposit, in the Proposed Pay Distribution section, you will enter your bank information. Click Add New under Proposed Pay Distribution. You must also add an Accounts Payable Deposit.

Screenshot direct deposit proposed pay distribution and accounts payable deposit

PLEASE NOTE:

If you are setting up 2 accounts, you will need to mark Remaining Amount on the first account you set up, or you will receive a system error. You will enter the amount or percentage for the next account then change the priority to 1. The Remaining account needs to be last priority.

Fill in bank information. You must choose Remaining amount for your first account. Check the authorization box. Click Save New Deposit.

screenshot of add payroll allocation with red boxes around Use remaining amount radio button, checking the authorization box, and Save New Deposit

You will see the Proposed Pay Distribution that you entered.

To add another account, click Add New in the Proposed Pay Distribution section. Authorize and Click Save New Deposit.

screenshot proposed pay distribution with red box around add new

Enter the specific amount or percentage. Change the Priority to 1.

screenshot of adding a subsequent bank account with red boxes around priority 1, Use specific amount radio button, checking the box for authorization, and save new deposit

You will see your Proposed Pay Distribution.

screenshot of proposed pay distribution with 2 accounts

You can now add your Accounts Payable Deposit for reimbursements for expenses (see description above "Accounts Payable Deposit" for examples). You may only add one account here.