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Off-Campus and Occasional On-Campus Parking

The university offers all benefit eligible employees a pre-tax deduction for parking expenses up to the IRS limit of $325 per month.

If you participate in SmarTrip parking and the Commuter Parking Benefit Program at the same time, your total monthly contributions cannot exceed the IRS maximum limit. It is the participant's responsibility to ensure any contributions to more than one plan do not exceed the current IRS monthly limits. Additionally, enrollment in the University's on-campus parking program makes you ineligible to participate in the Commuter Parking Benefit Program.   

Participant Enrollment/Changes/Termination

Benefit eligible employees may enroll, make deduction changes, and terminate their participation via the GW Benefits Enrollment System. Changes to your parking deduction will be reflected on the first of the month coinciding with the change or the date listed on the completed online enrollment form. 

  • Bi-weekly paid employees, the deductions are only taken the first two pay periods of a month and are available for you to submit claims against the following month.
  • Monthly paid employees, the deductions are taken on the last working day of the month.

Reimbursements

Submit a claim to Bank of America for a reimbursement up to the IRS monthly limit for parking expenses if paid by cash, check, personal credit card, or your GWorld card. Reimbursements can be initiated via the Bank of America member website or the Bank of America Mobile app. You can also complete a paper claim form and fax or mail it to the Bank of America address listed on the form. The amount requested can’t be more than the balance in your account. For quick claims payments, you can enroll in direct deposit online with Bank of America.

  • Per IRS regulations, qualified parking expenses must be substantiated and reimbursement requested within 180 days of incurring the expense. Any expenses submitted after 180 days of being paid are not eligible for reimbursement.                           
    • Example: A member has an expense from January 12, 2025, they have until July 10, 2025 to submit the claim for reimbursement.
  • For information regarding on-campus contract parking contact Parking Services.

When Your Commuter Parking Benefit Program Ends:

Participation in the Pre-Tax Parking Benefit Program ends on the last day of the month you either end your employment at GW or lose benefits eligibility.

  • Eligible claims must be submitted for reimbursement within 180 days of the claim date.
  • Expenses incurred within 180 days of your coverage end date will be eligible for reimbursement, and must be substantiated within 180 days of incurring the expense.
  • If you still have funds in your parking account after 180 days from your coverage end date, the funds will be forfeited