Postdoc Open Enrollment

Mark Your Calendars

Every fall, you will have the opportunity to review your health and welfare benefit elections and make any changes to ensure that your benefits continue to support you/your family’s needs and goals for the upcoming year. If you choose not to take action, your existing coverage options will roll over into the next year.

The Open Enrollment 2023 period that took place from Monday, October 10, 2022, to Friday, October 28, 2022 has now closed. Elections made during this period will go into effect on January 1, 2023.

We have many resources available to support your decision making, please consider your choices carefully; as changes and corrections are not permitted except during Open Enrollment or within 30 calendar days of a qualifying life event (such as marriage, birth, loss of coverage).

*Important Note: Additional benefits may be available based on your Associate or Scholar classification. For more information, please visit the GW Postdoc Benefits webpage. 

Open Enrollment Events

This year’s Open Enrollment period will offer both in-person and virtual opportunities for support. 

We invite you to join us for our in-person Open Enrollment fairs where you have the opportunity to speak directly with GW benefit plan providers and receive assistance with the enrollment process. Additionally, join GW Benefits and Gallagher Benefits virtually for our Postdoc Coffee & Chat to learn about benefits available to you in 2023.

Postdoc Open Enrollment Fairs

In-person Open Enrollment fairs:

• Tuesday, October 11, 2022 - VSTC, Enterprise 102 & 102A (10am - 1pm ET)
• Thursday, October 13, 2022 - Foggy Bottom, University Student Center Grand Ballroom (10am - 3pm ET)
• Monday, October 24, 2022 - Foggy Bottom, University Student Center Grand Ballroom (10am - 3pm ET)

*Fair attendees will be entered in a drawing for an Apple Watch.

Value of winnings is taxable and will be included in employee’s payroll.

Postdoc Open Enrollment Coffee & Chat

Virtual Postdoc Coffee & Chat:

• October 4th, 2022 at 10am ET

Grab a coffee on us! Registrants from this session will be entered into a coffee gift card raffle.

The virtual Postdoc Coffee & Chat recording is now available.

• Recording
• Presentation Slides

Read the Open Enrollment Guide and Review Resources

GW has partnered with Gallagher Benefits as support to the administration and customer care for the Postdoctoral Benefit Program.

Please take some time to review the following resources:

• Open Enrollment 2023 Letter to the Postdoc Community
• Postdoc Postcard
• Postdoc Open Enrollment Guide

Visit the Gallagher Postdoc website at gwu.gpa.services to review summaries of benefit coverage, contribution rates, and other benefits info including FAQs.

How to Enroll During Open Enrollment

Beginning October 10, 2022, you may log in to the new benefits enrollment system to review, change or select your benefits options. You may log in to the enrollment system and make changes as often as you would like during the three-week Open Enrollment period. 

The deadline to make changes is 8 p.m. (ET) on October 28, 2022. Please remember that most changes made during the Open Enrollment period become effective January 1, 2023. This step by step Online Enrollment Guide* can assist you with navigating the new system.

*On the Go? Download the mobile app, enter our company code GWbenefitscenter, along with your GWID and password (date of birth in MMDDYYYY format) and take your GW benefits with you wherever you go.

Adding Dependents

If adding a new dependent to coverage during Annual Open Enrollment, supporting documentation (e.g. copies of birth or marriage certificates) must be received by Benefits by Friday, November 4, 2022. You can submit documentation two ways:

• You have the ability to securely upload documents in your Employee Profile on the confirmation page (at the top of the screen, click My Profile, then click Employee File) after making your benefit elections in the benefits enrollment system; or,
• You may submit your supporting documentation via email at [email protected] or fax at (571) 553-8385. If emailing, please be sure to send via secure email.

Postdocs who choose to elect GW benefits: 

• Postdoc Associates (receiving a paycheck from GW) will see deductions via their paycheck each month. 
• Postdoc Scholars (not receiving a paycheck from GW) will be billed directly by bswift.