Policies and Procedures

As a GW employee, you are an important part of a team of individuals, who through their work, both engage and impact the local community and the world on a daily basis. To support you in achieving your work-related goals, the university provides a variety of tools and resources that can help you to navigate through administrative processes and policies. It is your responsibility as an employee to familiarize yourself with these policies as they relate to you and those around you.

Please review university policies, ask questions of your manager or your HR representative, apply the information as appropriate to your role, and utilize the resources based upon your interests and needs. While the university will track changes to policies and procedures, it reserves the right to modify policies with or without notice. As such, the website should be consulted regularly for the current and updates to information.

GW Policies

The George Washington University dedicates itself to furthering human well-being. To do this, the university must maintain the confidence of local, national, and worldwide communities. For the university to maintain this confidence, trustees, senior officials, faculty, principal investigators, staff, student employees, and others acting on behalf of the university should strive to maintain the highest level of ethics in all of their actions on behalf of the university, and must comply with university policies as well as external laws and regulations. Our Statement of Ethical Principles sets forth standards of ethical conduct to which all persons acting on the university’s behalf should aspire. The Statement should be used as a general guide in making ethical decisions in all situations, especially those where the “right” answer is not always clear.

These standards are intended to provide a summary of ethical principles of conduct and to encourage each of us to maintain heightened awareness of their existence. These principles are also stated, clarified, and implemented in several separate policies and procedures of the university. Violations of university policies will be subject to disciplinary action as provided in those policies. Please see the policy website for the latest full listing of university policies.

Employee Handbook

The Employee Handbook highlights various policies, guidance, and resources to assist staff. The Handbook applies to non-faculty, non-student staff employees of GW, including both regular staff and non-student, temporary employees.

Faculty Handbook

The Faculty Handbook provides GW faculty members with information on policies, resources, and events pertinent to their positions. Faculty members should also be familiar with the Faculty Code and any policies pertaining to their particular school.

Required Training

The Equal Employment Opportunity  and Employee Relations office (EEO/ER) provides trainings on a variety of topics. All employees are required to take sexual harassment prevention training, a link to which will be sent to them on the 20th day of their employment.

Employment Eligibility and Verification

In order to comply with federal law, GW must verify that employees are eligible to work in the United States prior to starting work. University employees are required to complete the federal Employment Eligibility (I-9) form, commonly referred to as the I-9 form. It applies to U.S. citizens as well as non-U.S. citizens. Employees must complete Section 1 of the I-9 form on or before their first day of employment, and Section 2 within three business days of the date of employment. Completion of the I-9 is a condition of employment at GW and provides proof of eligibility to work in the United States and at the university.

Preventing Workplace Harassment

Fostering a culture of openness that embraces the GW Values (PDF) is important for all members of the GW community. In order to support our shared values, we require employees to complete a training called "Preventing Sexual Harassment and Discrimination." This training is mandatory for all GW staff and faculty.

The primary goal of this course is to enable you to identify prohibited harassing behaviors, including sexual harassment. With this knowledge, you can help GW maintain an environment free from harassment, discrimination, and intimidation.

Important facts about the training program

  • All GW employees are required to complete this online training.
  • The training will take you approximately one hour to complete.
  • Your progress will be automatically saved, so you can complete the training in multiple sessions.
  • There is no hard copy or in-person component to this course.
  • New employees will receive an email notice to begin the training approximately 20 days after their start date.

Getting help