Completing the I-9 Process

The university is required by federal law to verify the eligibility of an employee to legally work in the United States and at GW. The process is as follows:

  1. Every employee hired by the university must complete Section 1 of the I-9 on or before the date of hire. See the Electronic I-9 FAQ for more details on how to access and complete Section 1.
  2. Section 2 must be completed within three (3) business days of the start of employment. A list of acceptable documents for proving identity and employment eligibility will be presented to you after completing Section 1 of the I-9 online. Section 2 requires an employee to present original documentation that establishes identity and employment eligibility to an authorized university representative at one of our I-9 verification centers:

Foggy Bottom Campus
Faculty & Staff Service Center - Rice Hall
2121 Eye Street, Suite 101, Washington, DC

Phone: 202-994-8500
Hours: Monday - Friday 8:00- 5:00 pm
Contacts: Shelley Rich

Virginia Science & Technology Campus
Enterprise Hall
44983 Knoll Square, Suite 391, Ashburn VA

Phone: 571-553-3679
Hours: Monday - Friday 8:00 - 5:00 pm

Biostatistics Center
6110 Executive Blvd, Ste 750, Rockville, MD

Phone: 301-881-9260
Contacts: Jessica Castillo, Colleen Barnett

(Student Hire Only)
Career Center
Marvin Center 505
800 21st Street, N.W., Washington, D.C. 20052

Phone: 202-994-6495

All departments must ensure that their new employees are notified, prior to their first day of work, of the need to complete the I-9 Form in a timely manner. Upon completion of the I-9 process, Human Resources (or the Career Center) will provide a receipt to the employee. New hire paperwork for faculty, research and temporary (student and wage) employees requires the attachment of the I-9 receipt.Updating and Reverifying the I-9 Form

For employees whose work authorization documentation expires, the I-9 Form must be reverified in Human Resources. It is the employee's responsibility to present updated work authorization documentation to Human Resources on or before the date the current authorization expires. The Bureau of US Citizenship and Immigration Services (USCIS) recommends that employees apply, through the appropriate agency, for new work authorization at least 90 days before the expiration date.

For employees who are being rehired, the I-9 Form must be updated or reverified in Human Resources or by a department authorized by HR to complete reverifications. If an employee has been rehired after a lapse of one year, a new form may need to be completed, as I-9 forms are only kept on file for one year from the date of termination or three years from the original date of employment, whichever is greater. Human Resources may be contacted at 571-553-3679 to verify that a completed I-9 is still on file.