Caring For You During COVID-19

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Our GW benefit partners want to support you and your family during the pandemic.

To learn more about benefit enhancements during COVID-19, select a category to learn more:

 

Retirement Plan Updates

On December 18, 2020, President LeBlanc provided an update that university base retirement contributions to the 401(a) Plan would be reinstated in January 2021. Eligible faculty and staff will receive an 8 percent base contribution to reflect December and January contributions. In February and thereafter, the base contribution will continue at the usual 4 percent. 

University matching retirement contributions to the 401(a) Plan continue to be temporarily suspended.  FAQs regarding the October suspension are available.

Employees may continue to make payroll contributions to the 403(b) Retirement Plan.

TIAA and Fidelity hold monthly retirement counseling appointments via phone.

To arrange a future appointment, please call to schedule:

Fidelity Investments

Make an appointment on Fidelity's website or call 800-642-7131  

TIAA

Make an appointment on TIAA's website or call 866-843-5640 

Paid Time Off Enhancements:

 

Pandemic Time FAQs (PDF)

The university’s Time-Off and Leave Policy (PDF) was enhanced specifically for the COVID-19 situation. 

To support our staff, a temporary paid time off option, Pandemic Time (PND), became available effective March 16, 2020* and can be submitted in Kronos (PDF instructions).

*This one time balance was provided to employees who were active on March 16, 2020.

Please note that the university reserves the right to recoup this time off from the final paycheck of staff who terminate shortly after using Pandemic Time.


The following eligible situations qualify for the use of pandemic time:

  • Self-isolation or quarantine, even if they are not sick, when it is required or recommended by a public health authority or health care provider due to possible COVID exposure
  • Obtaining a personal diagnosis or caring for one’s own COVID-19 exposure or symptoms
  • Assisting a family member* who is self-quarantined because of a COVID-19 diagnosis or is experiencing symptoms of COVID-19 and needs to obtain medical diagnosis or care
  • Caring for a child dependent who is not sick but needs care due to COVID-19 related closures of schools or daycare. This includes support for virtual learning while schools are remote.

 

* A family member is defined in accordance with the Time Off and Leave policy:

  • A person related by blood, legal custody or marriage;
  • A foster child or child who lives with the employee and for whom the employee permanently assumes and discharges parental responsibility;
  • A person with whom the employee shares or has shared, within the last year, a mutual residence and with whom the employee maintains a committed relationship.

The enhancement provides additional paid time-off hours (PND) for staff as follows:

  • Full time benefits-eligible staff - 80 hours
  • Part time benefits-eligible staff - 40 hours
  • Hourly wage/temp workers - 20 hours
    • GW temp agency employees who are in an active status may request PND for days they are scheduled to work but unable to do so as a result of the COVID-19 situations noted above
  • PND time does not apply to student workers.

Medical Plan Enhancements 

The grace period for 2020 Dependent Day Care Flexible Spending Accounts (DCFSA) is being extended to March, 15, 2021. Eligible expenses must be incurred by this date. April 30, 2021 is the deadline to to submit your eligible expenses for reimbursement.

  • Submit claims directly to Payflex online or with a paper claim form.
  • Attach the appropriate documentation including: an explanation of benefits (EOB), receipt or invoice.
  • Documentation must include: provider or full name of product, patient name, amount and date(s) of service.
  • Canceled checks will not be accepted in lieu of an itemized bill or receipt.
  • Statements showing only a previous balance are not acceptable documentation.

For a general summary of the FSAs, please review GW's Flexible Accounts Summary Plan Description (PDF).

COVID-19 Testing Costs

If you participate in a GW HSP or PPO medical plan, the applicable copayments, coinsurance and deductibles will be waived, for approved and authorized testing of COVID-19. Testing must be provided at approved locations in accordance with U.S. Centers for Disease Control and Prevention (CDC) guidelines. Other costs beyond the test will be covered based on medical plan benefits and applicable federal mandates. Therefore, deductibles, copayments and coinsurance would apply to care, services or supplies beyond the test itself.


UnitedHealthcare COVID-19 Website

UHC is regularly updating their COVID-19 website with information about related to COVID-19 testing, resources for people with Medicare, and other healthcare resources.


Behavioral Health

Optum via UHC (PDF) is also offering a free emotional support help line for all people impacted. This help line will provide those affected access to specially trained mental health specialists. The company’s public toll-free help line number, 866-342-6892, will be open 24 hours a day, seven days a week for as long as necessary. Callers may also receive referrals to community resources to help them with specific concerns, including financial and legal matters.

Castlight Resources

  • Use the Search function on Castlight's website to find local COVID-19 testing sites.
  • Users will be shown helpful coronavirus tips, including highlighting appropriate providers.
  • Users can navigate to a Coronavirus Test Location Finder via the top banner on the Castlight app or on Castlight's website. The search will help you find the closest Coronavirus testing site to your home. The list is compiled of 1000+ testing sites in the U.S.

Additional UHC Resources:

GW is temporarily waiving costs for medical Virtual Visits for employees covered on the GW PPO and GW HSP Medical Plans through September 30, 2020.

The Virtual Visits must be provided by the following UnitedHealthcare vendors in order to be covered at 100%: Teladoc, AmWell, and Doctor on Demand.  See below for information on how to access these vendors.

Costs will be covered for all appointment types (e.g., sore throats, allergies, seasonal flu) and suspected or confirmed COVID-19 cases. The summary of temporary summary of benefit changes from UHC is available to review.

Please note: Virtual appointments provided by your primary care physician that are non-COVID related are still subject to the applicable copay or deductible/coinsurance rates.


What are Virtual Visits?

Through UnitedHealthcare's virtual visit providers, you can talk to a doctor from your mobile device or computer for medical concerns, including concern of COVID-19 symptoms, diagnosis of influenza, fevers, migraines, allergies, and more. Doctor's may refer you to see a doctor in-person if necessary and they can also write prescriptions when needed.

We recommend that you register before you need to see a doctor. This will save you time when you’re feeling under the weather and are focused on getting better.

How Do I Register For and Use Virtual Visits?

  • Login at myuhc.com or download the UnitedHealthcare app and login with your myuhc username and password
  • Navigate to Virtual Visits
  • Complete a medical history form

When You Need to See a Doctor Using Virtual Visits

  • Visit myuhc.com or open the app. Login with username and password
  • Select “Find Care and Costs” and choose Medical Directory
  • Select “People”
  • Select Virtual Visits
  • Choose one of the several virtual visit provider sites. You will then be connected directly to the provider’s group site or app.
  • Video chat face-to-face with a doctor in 20 minutes or less.
  • Get prescriptions2, if needed.

Have these three items ready to register for and complete your Virtual Visit:

  • Health plan ID card
  • Credit card
  • Pharmacy location

 

Certain prescriptions may not be available, and other restrictions may apply.

Wellbeing Resources

Resources for Living (RFL) is a GW-sponsored EAP program that provides you with daily life support.

During the COVID-19 outbreak (PDF), RFL has developed specific resources to help employees manage their emotional health and daily needs during this national crisis.

Single-sign on from GW-owned computer

  1. Visit myGW
  2. Click “Sign In” in the upper left-hand corner beneath the "myGW" logo 
  3. Under the Working tab, click “Wellbeing Hotline

From a Non-GW Computer

  1. Visit Resources for Living
  2. Enter username GW-Wellbeing
  3. Password: Yourlife 

You may also call Resources for Living at (866) 522-8509


SAMHSA (Substance Abuse and Mental Health Services Administration) Helpline(800) 662-4357 

This organization provides information, education and access to substance abuse and mental illness programs nationwide. The Behavioral Health Treatment Services Locator is a search tool to locate behavioral health and substance abuse/addiction services. After completing the search criteria you can view a list of treatment providers, their contact information and other pertinent details. You may also call the number above to receive free and confidential information about treatment services in your area.

At-Home Learning Programs and Resources

Scholastic Learn At Home Program: An activity portal of free daily courses for kids

Mystery Science: Free Science lessons for students in kindergarten to 5th grade

Hippocampus.org: 7,000 free videos across 13 subject area


Emotional Education Resources

Mindfulness Resources for Teens: Techniques for developing the skills to be present and aware every day

15 Mindfulness and Relaxation Apps for Kids with Anxiety: Technological solutions that support addressing and overcoming stress and anxiety

Emotional ABCs: Social-emotional learning resources and programs

GoNoodle: Movement and mindfulness videos created by child development experts

30 Emotional Health Activities: A month-long calendar of daily activities that's free to download and use


Culture and World Exploration

TED Talks: Educational discussions organized by topic of interest

Free Art Lessons: Youtube-based art classes starting 3/16

Virtual Field Trips: Free videos and cams of animal habitats, famous locations, and unique areas

Online Museum Tours: Free virtual trips to famous artworks and artifacts from around the globe